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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:
Office: Social Technology Bureau
ADMINISTRATIVE ASSISTANT III (SECRETARY II)
Item Number
:
OSEC-DSWDB-ADAS3-91-2004
Compensation
:
SG 9 (Php 20,402.00)
Place of Assignment
:
Social Technology Bureau
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-Professional) / First (1st) Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Bachelor’s degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-Professional) / First (1st) Level Eligibility
JOB DESCRIPTION
Under general supervision of the Director IV, assists in the performance of administrative support and clerical functions and does other related works.
Functions and Responsibilities:
1. Receives, acknowledges, and encodes the document in the EDTMS;
2. Record, track, and farm-out all documents acted upon by the Bureau Director and keep track incoming documents through EDTMS;
3. Follow-up documents with due dates for submission to BD and other OBSUs;
4. Email correspondence to OBSUs, FOs, other agencies, and STB staff;
5. Prepare/ review routine correspondences and documents such as administrative memorandum;
6. Assist in coordinating with concerned staff and divisions regarding the Director’s instructions;
7. Coordinate with the concerned offices for BD related meetings/activities; and
8. Adherence to 7S, Ease of Doing Business, ISO and document control policies
Job Output:
1. Weekly report on major documents for action
2. Annual calendar of leaves
Applicants should be guided by the following Criteria for Evaluation:
Education (E) 25%
Training (T) 10%
Experience (E) 25%
Written Examination
IQT 10%
Special Exam 15%
Interview 10%
IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the maximum total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before December 24, 2022:
Kindly fill out the Job Application Form through this link: https://forms.gle/hPgd8Zp9dXXTQ8Cy7
1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana. T. Nuguid of Human Resource Management and Development Service;
2.Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3.Duly accomplished Work Experience Sheet;
4.Authenticated scanned copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.
5.Scanned authenticated copy of Transcript of Record and/or Diploma;
6.Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);
7.Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8.Scanned copy of certificate of relevant trainings and seminars attended (If applicable);
9.Certificate of Employment;
10.Scanned copy of NBI Clearance or proof of payment i.e. official receipt of the NBI clearance; and
11.Scanned copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname\_Item Number/Item Number\_Office Assignment), unless otherwise it will not be entertained nor processed.
Email subject Ex.
CRUZ_ADAS3-91-2004_STB
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email.
**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form through this link https://forms.gle/hPgd8Zp9dXXTQ8Cy7before you click Apply Now.
Applicants who fail to accomplish the Job Application Form within the publication period shall not be considered for the position.
For strict compliance.
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