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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
Office: Financial Management Service
ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)
Item Number
:
OSEC-DSWDB-ADAS3-86-2004
Compensation
:
SG 9 (Php 21,211.00)
Place of Assignment
:
Accounting Division for Regular Programs
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in College
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Graduate of Bachelor of Science in Accountancy (BSA)
Training
:
Eight (8) hours training related to financial management
Experience
:
Two (2) years and above of experience in accounting
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
JOB DESCRIPTION
Under general supervision, performs administrative support services functions related in the areas of financial management. Process external claims, reviews liquidation of cash advances, transmittal and filing of all related documents. Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.
Functions and Responsibilities:
1.Assist in the encoding of the details in monitoring for AICS;
2.Assist processing of Disbursement Vouchers of external financial claims for Miscellaneous and Other Operating Expenses (MOOE) as to validity, accuracy and completeness of supporting documents;
3.Prepare withholding tax certificate for various supplier (BIR Form No. 2307);
4.Prepare Transmittal to various OBSUs for claims processed;
5.Assist in the monitoring of claims and provide technical assistance;
6.Assist in encoding of monthly report for tax remittances;
7.Assist in filing of documents;
8.Prepare draft letters, memoranda and other communications assigned by immediate supervisor; and
9.Performs other tasks that may be directed by the immediate supervisor.
Job Outputs:
1.Memoranda and letter within the prescribed deadline;
2.Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents;
3.Processed/reviewed liquidation for AICS;
4.Checklist of supporting documents;
5.Monthly Report of Withholding Tax; and
6.BIR Form No. 2307.
Applicants should be guided by the following Criteria for Evaluation:
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Written Examination
IQT 10%
Special Exam (Technical) 15%
· Interview 10%
· IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the maximum total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants should apply online at www.dswd.gov.ph on or before March 3, 2024:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/d1KHaYTYthXfs9GR7
1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
4.Authenticated or Photocopy of Transcript of Record and/or Diploma;
5.Certificate/s of relevant trainings and seminars attended, if applicable;
6.Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
9.Performance Rating in the last rating period or its equivalent, if applicable.
Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.
For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/d1KHaYTYthXfs9GR7.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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