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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE OFFICER I (RECORDS OFFICER I)
Item Number
:
OSEC-DSWDB-ADOF1-2-2021
Compensation
:
SG 10 (Php 23,176.00)
Place of Assignment
:
Administrative Service – Records and Archives Management Division (AS-RAMD)
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Professional / Second (2nd) Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Bachelor’s Degree relevant to the job
Training
:
Eight (8) hours of relevant training on records management
Experience
:
Two (2) years of relevant experience in records management
Eligibility
:
Career Service Professional / Second (2nd) Level Eligibility
ADDITIONAL COMPETENCY
1.With good writting and communication skills
2.With knowledge on MS applications
3.Efficient time management
4.Able to work harmoniously, competently and effectively even under pressure
5.With positive work attitude
JOB DESCRIPTION
Under immediate supervision of the Section Head of RMDS of the AS-RAMD, performs administrative and technical functions relative to Records Management; performs management of file codes on official records and documents in conformity with the established file classifications code; retrieves, sorts, classifies records and conduct records disposal; provide technical assistance on records management, assist in organizing/conducting workshop/meetings, draft communications, and does other related work.
Functions and Responsibilities
1.Evaluate and verify all incoming records for storage and destruction are processed in accordance with the approved DSWD Records Disposition Schedule (RDS) and National Archives of the Philippines (NAP) –General Records Disposition Schedule (GRDS) and established procedure;
2.Review and assessed Request of Records for Disposal from different OBSUs;
3.Prepared Request Authority for Records Disposal for approval of NAP;
4.Provides technical and consultative services to the OBS and Field Offices related to the record management;
5.Assist in organizing and conducting training workshops on Records Disposition Program;
6.Conduct inspection audit particularly of the records maintenance and clearance of the verandas in case of emergency;
7.Assist in the review of submitted inventory of office records holding;
8.Assist in the development/enhancement and implementation of administrative plans, programs, policies, standards and guidelines related in record management;
9.Draft letter, correspondences, proposals and reports pertaining to records management;
10.Assigned as RAMD 7s Focal, and PAFP of RAMD-RMDS and ensure necessary requirements are submitted on time and aligned with the existing rules and regulations; and
11.Perform other related tasks as assigned or required.
Job Outputs:
1.Memorandum/Letter/Report;
2.Quarterly Monitoring Report;
3.Updates, Feedback and accomplishment reports;
4.Updated training presentations; and
5.Technical assistance performance report/accomplished Provision Satisfactory Survey Form.
Applicants should be guided by the following Criteria for Evaluation:
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Examination 25%
· Interview 10%
· IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% or 45 points of the maximum total score of Education, Training and Experience; Maximum Total Score of ETE only - 60%; 75% of 60 = 45%
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80%; If two (2) or more vacant positions with the same title and salary grade are published at the same time, and there is only one (1) longlist applicants provided by HRMDS, additional two (2) applicants for every regular position will be added to the top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.
Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.
Qualified applicants should apply online at www.dswd.gov.ph on or before October 28, 2023:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/wacpyQH37KKPH3T79
1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
4.Authenticated or Photocopy of Transcript of Record and/or Diploma;
5.Certificate/s of relevant trainings and seminars attended, if applicable;
6.Certificate/s of Employment;
7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
9.Performance Rating in the last rating period or any of its equivalent, if applicable.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/wacpyQH37KKPH3T79.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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