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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE OFFICER II
Item Number
:
OSEC-DSWDB-ADOF2-6-2014
Compensation
:
SG 11 (Php 27,000.00)
Place of Assignment
:
Administrative Service – Procurement Management Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Professional / Second Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Bachelor’s degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year or relevant experience
Eligibility
:
Career Service Professional / Second Level Eligibility
JOB DESCRIPTION
The Administrative Officer II will performs/implements efficient records management for receiving, recording, sorting and dispatching of incoming and outgoing communication and letters; oversees filing/mailing management, data banking/maintenance and preservation of permanent and confidential records; and does other related work.
Functions and Responsibilities:
1.Develop and maintains a records management and monitoring system for the PMD;
2.Oversee Record Management Unit (RMU) staff in implementing an effective and efficient records management;
3.Supervise the Procurement Monitoring and Tracking System of PMD;
4.Take the lead in the timely submission of statistical report of accomplishments, updates and other reports that may be required;
5.Ensure proper disposal of old records in accordance with Records Disposal Guidelines;
6.Gather data, prepare reports and ensure the timely submission of procurement requirements of oversight agencies; monitoring offices, bureaus, services and offices of the Department; as well as, all other compliance request of the AS-PMD and of the Department;
7.Provide technical assistance to various Offices, Bureaus, Services and Units of the department, as well as, the Field Offices;
8.Checks and review Contracts/ Purchase Orders and other procurement related documents in accordance with RA 9184 and its 2016 IRR;
9.Facilitate conduct of meetings and perform Secretariat Functions on PMD programs/activities; and
10.Performs other duties and responsibilities as may be assigned by the PMD Chief or the AS-PMD Director.
Job Outputs:
1.Letters/Memoranda;
2.Records Monitoring; and
3.Other Reportorial Requirements.
Applicants should be guided by the following Criteria for Evaluation:
● Education (E) 25%
● Training (T) 10%
● Experience (E) 25%
● Written Examination
IQT 10%
Special Exam 15%
● Interview 10%
● IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the minimum total score of Education, Training and Experience (ETE);
Maximum Total Score of ETE only - 60%; 75% of 60 = 45%
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
If two (2) or more vacant positions with the same title and salary grade are published at the same time, and there is only one (1) longlist applicants provided by HRMDS, additional two (2) applicants for every regular position will be added to the top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.
Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.
Qualified applicants should apply online at www.dswd.gov.ph on or before October 2, 2023:
Kindly fill out the job application form and upload your complete requirements in acombined Portable Document Format (PDF) file through this link https://forms.gle/yNqDBjTNCfaKWhRC6
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark ;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);
6. Certificate/s of relevant trainings and seminars attended (if applicable);
7. Certificate/s of Employment;
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;
9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
10. Performance Rating (IPCR) in the last rating period or any of its equivalent, if applicable.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/yNqDBjTNCfaKWhRC6.
For strict compliance.
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