PERMANENT_ADMINISTRATIVE OFFICER III_OSEC-DSWDB-ADOF3-7-2016_NRLMB_CO * There have been 13 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD NROC (NATIONAL RESOURCE OPERATIONS CENTER) CHAPEL RD, PASAY, METRO MANILA

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: National Resource and Logistics Management Bureau

ADMINISTRATIVE OFFICER III

Item Number                  :            OSEC-DSWDB-ADOF3-7-2016

Compensation                :            SG 14 (Php 30,799.00)

Place of Assignment      :            Office of the Director

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Bachelor’s degree relevant to the job

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Professional / Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          :  Bachelor’s degree preferably in Management, Business/Public Administration or any other related courses

Experience        :  At least one (1) year of relevant experience on research and development

Training             :  At least four (4) hours of relevant training

Eligibility            :  Career Service Professional / Second Level Eligibility

ADDITIONAL COMPETENCY

1.     Excellent written and verbal communication, time management, organization, leadership and supervisory skills

2.     Validates data/information accuracy and consistency

3.     Great attention to details

4.     Able to work harmoniously, competently and effectively even under pressure

5.   Willing to work long hours, even on weekends and holidays especially during disaster response operations

JOB DESCRIPTION

Under general supervision, performs supervisory, technical, administrative and support function of the Office of the Director (OD) and does other related works.

Functions and Responsibilities

1.     Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustment to plans;

2.   Prioritizes conflicting needs, handle matter expeditiously, proactively and follows through on project implementation to successful completion of projects;

3.   Coordinates and collaborates with offices within and/or outside the Department to ensure efficient, effective, and timely delivery of services;

4.     Monitors submission of necessary reports to EXECOM and MANCOM;

5.   Performs coordination, consolidation and monitoring function of NRLMB reports related to its actions during emergency/disaster operations;

6.     Provides technical support to both the Director IV and officers of NRLMB;

7.   In-charge of providing appropriate reception by welcoming guests/visitors and arranging programs and functions, answering queries and meeting requests directed to the Bureau Director;

8.     Prepares initial drafts of correspondences and documents coming from the office of the Bureau Director;

9.     Acts upon all project proposals including timely management of all incoming and outgoing emails, phone calls, and official correspondence;

10.  Manages the official travel schedule of the NRLMB Director and NRLMB’s core team and facilitates the travel authority and special orders of personnel;

11.  Acts as NRLMB secretariat to various meetings, workshops, trainings and events and ensures that participants are well informed of the schedule and requirements of the event;

12.  Arranges weekly/monthly/quarterly management meetings, prepares agenda, minutes, action lists and provides administrative support if necessary; and

13.  Performs other related tasks that may be assigned from time to time by the Head of NRLMB.

Job Outputs

1.     Communications and reports

2.     Bureau updates and briefers

3.     Organizational Charts and process flows

4.     Minutes of the meeting, attendance records and summary of agreements

5.     Travel authorities and special orders

6.     StaffCon status update reports

7.     Project proposals, research reports and concept notes

8.     Other Administrative Report

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                      25%

·       Training (T)                                                                          10%

·       Experience (E)                                                                    25%

·       Initial Qualifying Test (IQT)                                                  10%

·       Special Exam    (Technical)                                                 15%

·       Interview                                                                             10%

·       IPCR or any related Performance Assessment/Review        5%

Total                                                                      100%

Initial Shortlisting:

Obtain 75% of the maximum total score and only those who obtained an average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 08 November 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.     Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment

9.   Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADOF3-7-2016_NRLMB 

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

 

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