PERMANENT_ADMINISTRATIVE OFFICER IV_OSEC-DSWDB-ADOF4-10-2015_AS_CO * There have been 9 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

ADMINISTRATIVE OFFICER IV

Item Number                  :            OSEC-DSWDB-ADOF4-10-2015

Compensation                :            SG 15 (Php 33,575.00)

Place of Assignment      :            Property Supply and Asset Management Division

                                                   Inventory and Disposal Section

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Bachelor’s degree relevant to the job

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Professional/ Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Bachelor degree in of Social Science or other related course

Experience        : Two (2) years of relevant experience

Training             : Eight (8) hours of training on property management and supervisory/leadership training

Eligibility            :  Career Service Professional/ Second (2nd) Level Eligibility

Additional Competencies

1.     Writes, prepares reports and presentations with great attention to details

2.     Validates data/information accuracy and consistency

3.  Demonstrates advance knowledge and skills in the use of computers and web-based database and information using MS Excel and Access and mobile application development

4.     With knowledge in pertinent rules, regulations and laws on government property management

5.     Creative, articulate and has excellent presentation skills

6.     Able to work harmoniously, competently and effectively even under pressure

7.     With positive work attitude

JOB SUMMARY

Under general supervision of the Section Head or Administrative Officer V with some latitude for the exercise of independent judgment, prefers somewhat difficult sub-professional or professional work, requires training with moderate experience and broad knowledge on warehouse management and inventory taking.

Functions and Responsibilities:

1.     Assists ADOF V in monitoring the Section personnel;

2.     Prepare documents needed in responding various issues and concerns relative to property management;

3.     Ensure PREMIS is well-managed and accuracy and updated property records;

4.     Identify and recommend priorities for policy and guidelines formulation to ensure accomplishments of the PSAMD deliverables;

5.     Focal person/ representative to different committees;

6.     Provides needed technical assistance to DSWD Central Office OBSUs and DSWD Field Offices;

7.     Perform related tasks that may be assigned from time to time.

Job Outputs:

1.     Monitor and provide report on the functionality of PREMIS

2.     Reports on property accountabilities per office/personnel

3.     Updated property records in the existing system (PREMIS)

4.     Letters/memoranda/notice of meetings/ other communication documents

5.     Briefers, reports, minutes of the meeting/summary of agreements and updates

6.     Draft policies/guidelines on real property management, concept papers/notes, briefers, among others

7.     Proposals, Terms of References

8.     Other reports as may be required

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     25%

·       Training (T)                                                                         10%

·       Experience (E)                                                                    25%

·       Written Examination

IQT                                                                         10%

Special Exam                                                         15%

·       Interview                                                                             10%

·       IPCR or any related Performance Assessment/Review       5%

Total                                                                     100%

Initial Shortlisting:

Obtain 75% of the maximum total ETE score and only those who obtained a high average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 06 November 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADOF4-10-2015_AS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

 

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