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Job Description
PLACE OF ASSIGNMENT: DSWD Central Office
PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE OFFICER II (BUDGET OFFICER I)
Item Number
:
OSEC-DSWDB-ADOF2 -171-2004
Compensation
:
SG 11 (Php 27, 000.00)
Place of Assignment
:
Financial Management Service
CSC-PRESCRIBED QUALIFICATION STANDARDSEducation
:
Bachelor’s Degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Professional) / Second Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Graduate of any business course
Training
:
Eight (8) hours of relevant training
Experience
:
Two (2) years and above relevant experience
Eligibility
:
Career Service (Professional) / Second Level Eligibility
JOB DESCRIPTION
Under general supervision, performs technical and administrative support services functions relevant to the job. Prepares Budget and Financial Accountability Reports (BFARs) and maintains financial records and does related works.
Functions and Responsibilities:
1. Records the Appropriations, Allotments, Obligations and Disbursements in the registries, as well as in the computerized system e.g. Unified Reporting System, eBudget;
2. Review, records/encodes all the received requests for funding and the other documents from various Office/Bureaus/Service (OBS);
3. Encode/control all the Obligation Request and Status (ORS), and Budget Utilization Request (BUR) in the URS and ensure that funds is available;
4. Generation of budgetary reports through the URS;
5. Monitor the allotment balances per program/project/activity (P/A/P) of the Department;
6. Provision of technical assistance on financial concerns;
7. Prepare draft letters, memoranda and the likes; and
8. Performs other tasks that may be assigned by the immediate supervisor/s.
Job Outputs:
1. Budgetary registries such as Registry of Allotments, Obligations and Disbursements – Personnel Services (RAODPS), RAODMOOE, RAODCO, RAODFE;
2. Monthly Status of Allotments, Obligations, Balances and Disbursements (SAOBD);
3. Summary of SAA releases per FOs:
4. Financial Accountability Reports (BFARs) and other budgetary reports/forms;
5. Letters, memorandum and the likes; and
6. Performs other tasks that may be assigned by the immediate supervisor/s.
CRITERIA FOR EVALUATION
● Education (E) 25\%
● Training (T) 10\%
● Experience (E) 25\%
● Written Examination
IQT 10\%
Special Exam 15\%
● Interview 10\%
● IPCR or any related Performance Review 5\%
Total 100\%
Initial Shortlisting:
Obtain 75\% or 45 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80\%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before June 16, 2024:
Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/BzEn5mHEanHgnWDL9.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
IMPORTANT REMINDERS
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.
**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/BzEn5mHEanHgnWDL9.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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