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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER II (HUMAN RESOURCE MANAGEMENT OFFICER I)
Item Number
:
OSEC-DSWDB-ADOF2-116-2004
Compensation
:
SG 11 (Php 30,024.00)
Place of Assignment
:
Human Resource Management and Development Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Professional/ Second (2nd) Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree in Psychology, Public Administration and Human Resource Management/Development
Training
:
At least four (4) hours relevant training in human resource management specifically in Recruitment, Selection and Placement (RSP) such as but not limited to CSC Rules on Appointments, Research/Policy Writing, Public Administration
Experience
:
At least six (6) months relevant experience in any of the following areas: Recruitment, Selection and Placement, Research/Policy Writing and Secretariat functions
Eligibility
:
Career Service Professional/ Second (2nd) Level Eligibility
JOB DESCRIPTION
Under general supervision, serves as the Secretariat to the Central Office Human Resource Merit Promotion and Selection Board (CO-HRMPSB) and is responsible for reviewing and evaluating the documents submitted by the OBS-HRMPSC in accordance with existing guidelines on the filling of vacant positions of the Department. Ensures the accuracy and completeness of the CO-HRMPSB Resolutions, Minutes of Meetings, Appointments, and other related documents, and performs other related duties as may be required.
Functions and Responsibilities:
1. Evaluates applications received vis-à-vis the competency based job description of the position;
2. Prepares longlist of applicants;
3. Reviews and assesses the pertinent documents submitted by the Central Office Offices/Bureaus/Services-Human Resource Merit Promotion and Selection Committee (OBSHRMPSC) based on the existing and applicable guidelines in the filling-up of vacant positions;
4. Functions as CO-HRMPSB Secretariat to present the process undertaken of OBS-HRMPSC for every permanent position;
5. Acts as Alternate Secretariat to the HRMDS-HRMPSC;
6. Drafts Minutes of Meeting during CO-HRMPSB Deliberation;
7. Prepares Resolution, Notice of Shortlist and Appointment;
8. Acts as Employee Onboarding Coordinator;
9. Monitors the implementation of New Employee Onboarding Program in CO-OBSUs and Field Offices;
10. Conducts Exit interview and prepares necessary reports;
11. Monitors and updates status of vacant positions and other databases for reference in generation of reports;
12. Provides/conducts completed staff work, coordinates with OBSU and oversight agencies on the preparation and consolidation of evidence requirements under RSP for PRIME-HRM accreditation;
13. Reviews, formulates, recommends and implements guidelines, policies and strategies for Recruitment, Selection and Placement;
14. Prepares project proposals for RSP Activities/Trainings/Workshops;
15. Provides Technical Assistance and acts as Resource Person (if necessary) to OBSUs and Field Offices for recruitment, selection and placement processes;
16. Evaluates, take action, prepare responses and act on queries regarding RSP concerns in accordance with CSC issuances and DSWD existing guidelines and policies;
17. Prepares draft letters, memoranda, recruitment reports and other communications;
18. Prepares RSP related reports and support/develops RSP related initiatives; and
19. Performs other related human resource functions.
Job Outputs:
1. CO-HRMPSB Resolution and other documentations;
2. Minutes of Meeting;
3. Notice of Shortlist;
4. Appointments;
5. Longlist of Applicants;
6. Exit Interview Report;
7. Policies/Guidelines/Business Processes;
8. Reports and Project proposals;
9. Memoranda, letters and communications
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 15, 2025 by accessing this link:
https://forms.gle/hb4V2WsUPTAaJnE96
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://tinyurl.com/2pdh5u9w. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
8. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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