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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER III
Item Number
:
OSEC-DSWDB-ADOF3-3-2021
Compensation
:
SG 14 (Php 35,434. 00)
Place of Assignment
:
Administrative Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional), Second Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Eight (8) hours of relevant training on Performance Management, Budget and Planning Management
Experience
:
Two (2) years of relevant experience on Performance Management, Budget and Planning Management, Quality Management System
Eligibility
:
Career Service (Professional), Second Level Eligibility
Additional Competency
:
· Writes communications, letters, and reports following standard formats, observes correct grammar and structure;
· Able to work harmoniously, competently and effectively even under pressure
· With positive work attitude
JOB DESCRIPTION
Under immediate supervision of the Unit Head of the Administrative Unit of Administrative Service-Office of the Director (AS-OD), performs technical functions on assigned representations, follows detailed rules and procedures; with limited latitude for the exercise of independent judgment, performs responsible sub-professional or professional work.
Functions and Responsibilities:
1. Draft/prepare communications such as letter, correspondence, memoranda and project proposals;
2. Monitor and Consolidate the Quarterly, Semestral and Annual HPMES Reportorial requirements both from Central Office and Fields Offices;
3. Assist the focal for Client Satisfaction Measurement Report (CSMR) in the review and consolidation of the quarterly and annual CSMR report;
4. Assist the Budget Officer of AS in the submission of financial reportorial requirements;
5. Monitors the obligation and disbursement of AS funds;
6. Assist the Performance Management Team Focal (PMT) in the preparation of Office Performance Contract Review (OPCR) and its corresponding Means of Verification;
7. Assist the Anti-Red Tape Unit (ARTU) Permanent focal in the monitoring of compliance of AS with EODB-related and quality management reports and deliverables;
8. Performs other tasks required for the following focal ship:
a. Act as the Alternate Budget Officer of AS;
b. Act as the Alternate Planning Officer of AS;
c. Act as the Alternate PMT Focal of AS;
d. Act as the ARTU Focal of AS
e. Act as the Records Officer for AS-OD; and
f. Act as one of the Personnel Selection Committee Secretariat (PSC) of AS;
9. Attend meetings, conferences and seminars/workshops on financial and other administrative, planning, and quality management matter;
10. Performs other related tasks that shall be assigned from time to time.
Job Outputs:
1. Memoranda, Project Proposal, Terms of Reference, reports and other communication documents;
2. HPMES Quatery, Semestral and Annual Reports
3. Budget proposals and other financial reports
4. ARTU reports
5. CSMR Quarterly and Annual reports
6. Inventory of Office records holdings and records dispodal report
7. Other communications and reports as may be required.
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top (5) highest rating. However, all the additional shortlisted positions meet the 80\% cut off.
Consists of ETE, Special Examination, Competency- Based Interview and Performance Rating
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 8, 2024 by accessing this link:
https://forms.gle/9rhjbhHKpm2fCsBr5
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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