* This job opening has been viewed 217 times « Return to list
Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
Item Number
:
OSEC-DSWDB-ADOF4-12-2014
Compensation
:
SG 15 (Php 38,413. 00)
Place of Assignment
:
Administrative Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Professional/2nd Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Professional/2nd Level Eligibility
JOB DESCRIPTION
The Administrative Officer IV will act as Procurement Officer to handle procurement transactions and reports to the Division Chief and BAC Section Head.
Functions and Responsibilities:
1. Ensure that, prior to posting of the Request for Quotation (RFQ), the necessary documents (e.g Requisition and Issue Slip/Purchase Request (RIS/PR), Project Proposal, Terms of Reference) have already been duly approved and that the procurement at hand is included in the Project Procurement Management Plan (PPMP) of the requesting party;
2. Meticulously review the specifications of the subject procurement as to its completeness. Also, he/she shall bring into the attention of his/her immediate supervisor, or in the absence of the latter the BAC, anything which might constitute as a derogation from the procurement law/guidelines such as, but not limited to, reference to brand names, tailor-fitted specifications, or that there is no sufficient lead time to procure the goods or services;
3. Posting of the RFQ, REI, RFP, or Procurement Opportunities, as the case may be at the Philippine Government Electronic Procurement System (PhilGEPS) and DSWD websites in accordance with the minimum period prescribed by law/guidelines for posting. Also, he/she shall inform the designated procurement officer of the Procurement Planning and Management Division (PPMD) once the same is posted for the latter to invite prospective suppliers, service providers or consultants;
4. Closely coordinate with the designated procurement officer relative to a particular procurement for purposes of collecting and collating the quotations received, within the minimum prescribed posting period, from suppliers, service providers or consultants;
5. Accurately prepare the Abstract of Quotation (AOQ) by checking and reviewing each and every quotation received. Also, he/she shall undertake the verification with any supplier, service provider, or consultant if there are details in the quotation of the latter which need to be clarified;
6. Prepare the necessary BAC resolution for every request which call for the use of alternative methods aside from Shopping, Small Value Procurement, or Lease of Real Property, as required;
7. Post the Award Notices, Purchase Order, Contracts, as the case may be at PhilGEPS and DSWD websites for every successful bidding and/or procurement results;
8. Prepare office communications, correspondences, and reports as may be required by;
9. Update the Procurement Monitoring Report (PMR); and
10. Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director, the BAC, and/or the BAC Secretariat Head.
Job Outputs:
1. BAC Resolutions
2. Notices of Award
3. Letter Reply to Motions for Reconsideration
4. Proof of Posting of Invitations and/or Awards
5. Minutes of Meeting
6. Periodic Reports
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top (5) highest rating. However, all the additional shortlisted positions meet the 80\% cut off.
Consists of ETE, Special Examination, Competency- Based Interview and Performance Rating.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 8, 2024 by accessing this link:
https://forms.gle/5yMcmgd96t2wn66v6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
« Return to list