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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
(HUMAN RESOURCE MANAGEMENT OFFICER II)
Item Number
:
OSEC-DSWDB-ADOF4-99-2004
Compensation
:
SG 15 (Php 40,208. 00)
Place of Assignment
:
Human Resource Management and Development Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Professional/Second (2nd) Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree in Human Resource Management and Development or other courses relevant to the job
Training
:
At least eight (8) hours relevant training in human resource management or personnel administration
Experience
:
Two (2) years relevant experience in human resource management or personnel administration
Eligibility
:
Career Service (Professional)/Second (2nd) Level Eligibility
Additional Competency
:
1. Knowledgeable on MS Word, Excel, and Powerpoint;
2. Knowledgeable on Google Applications such as Google Documents, Sheets, Slides, Drive/Folder, and Meet.
3. Good written and verbal communication skills;
4. Keen or has attention to details
JOB DESCRIPTION
Under general supervision and with some latitude for the exercise of independent judgement, and in accordance with existing guidelines, rules and regulations and protocols, performs administrative functions along personnel administration and does other related work.
Functions and Responsibilities:
1. Prepares reports, letters, memoranda, and other forms of communications
2. Prepares/processes payroll/vouchers and other financial documents
3. Computes salaries and deductions
4. Computes Daily Time Records/leave credits
5. Monitors attendance
6. Process leave application and terminal leave benefits
7. Coordinates with other agencies concerning personnel matters
8. Acts as secretariat to various committees
9. Assist in the conduct of research studies/data gathering and prepare write-ups and statistical report
10. Technical Assistance to other offices pertaining to leave administration
11. Perform other related human resource functions.
Job Outputs:
1. Reports and Write-ups
2. Letters/Memoranda/Correspondence
3. Payroll Worksheet/Register
4. Presentations to Meetings and Minutes of the Meeting/Summary of Agreements
5. Policies/Guidelines/Business Processes
6. Database
7. Project Proposal
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
5\%
Technical Exam
:
20\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before February 24, 2025 by accessing this link:
https://forms.gle/ERtFwDT78Tbk53Lh6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates;
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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