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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
Item Number
:
OSEC-DSWDB-ADOF4-142-2004
Compensation
:
SG 15 (Php 40,208.00)
Place of Assignment
:
Administrative Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Professional/Second (2nd) Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree related to Office Administration/Business Management/Law or any other related course
Training
:
Eight (8) hours of relevant training
Experience
:
Two (2) years of relevant experience
Eligibility
:
Career Service Professional/Second (2nd) Level Eligibility
JOB DESCRIPTION
Under general supervision, performs administrative and support services functions related to general services activities, implementation of policies; and does related work.
Functions and Responsibilities:
1. Acts as Section Head of the Transport Management Section; supervises the section staff;
2. Recommends systems improvement/enhancement/development by preparing draft guidelines/policies on transport managements to provide an effective and efficient transport management service;
3. Prepares/drafts communications/correspondences/memoranda/terms of references/project proposals pertaining to transport management services, among others, as required by the Division Chief;
4. Prepares accomplishment reports of the Section Chief and other documents as required and/or pursuant to the QMS ISO 9001:2015;
5. Identifies and submits risks analysis; monitors the risk treatment plan of the Section;
6. Reviews and affixes initials to all documents pertaining to the processing of TMS documents prior to the signature of the Division Chief, in accordance to the existing accounting rules and regulations;
7. Prepares periodical reports of transport management section as required by the Division Chief;
8. Provides technical assistance to all Field Offices related to technical concerns of the Section’s mandate;
9. Monitors and evaluates the systems and processes of the Section to ensure that all deliverables of the Section are accomplished;
10. Performs other tasks and designations as may be assigned.
Job Outputs:
1. Guidelines/policies recommended;
2. Communications/project proposals/Terms of Reference/memo prepared;
3. Risk Treatment Plan (RTP) prepared;
4. Periodical Reports pursuant to QMS ISO 9001:2015;
5. Technical Assistant Reports;
6. Accomplishment Reports;
7. E-mails
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
5\%
Technical Exam
:
20\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating should not be less than 80\%
If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Positions will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80\% cut off.
Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 13, 2025 by accessing this link:
https://forms.gle/nvU2xA9rLmX1XnVp7
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://tinyurl.com/2pdh5u9w. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
8. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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