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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV (REPUBLICATION)
Item Number
:
OSEC-DSWDB-ADOF4-27-2015
Compensation
:
SG 15 (Php 38, 413. 00)
Place of Assignment
:
Social Welfare Institutional Development Bureau
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Professional/Second (2nd) Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree in Behavioral and Social Science, Education other related courses
Training
:
With at least thirty-six (36) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Professional/Second (2nd) Level Eligibility
JOB DESCRIPTION
Under the general supervision and direction of the Division Chief, the Administrative Officer IV is tasked to coordinate and assist in the planning and coordination of activities related to accrediting Learning Service Providers within the Academy based on required standards; Review and evaluate applications, coordinating assessment teams, facilitating assessment visits, preparing assessment reports and recommending certification status; Assists in preparation of audit reports; Record Keeping and documentation, maintaining organized files and databases, track certification statutes, and updates records as needed; Provide guidance on compliance requirements, and sharing best practices; Respond to queries or concerns; and Support the division’s quality assurance efforts.
Functions and Responsibilities:
1. Coordinate and assist in the planning and coordination of activities related to accrediting Learning Service Providers within the Academy based on required standards;
2. Review and evaluate applications, coordinate assessment teams, facilitate assessment visits, prepare assessment reports and recommend certification status;
3. Assists in the preparation of audit reports as required;
4. Maintains a record of necessary files and documentation, organizes files and databases, track certification statutes, and updates records as needed;
5. Provide guidance on compliance requirements, and sharing best practices;
6. Respond to queries or concerns;
7. Support the division’s quality assurance efforts and documents related activities if necessary;
8. Ensures timely submission of reports to Supervisors and relevant stakeholders;
9. Collaborates and works effectively with team members within the division and across different departments or divisions within the Academy.
10. Provide support in the accreditation process of Competency-certified SWD Professionals;
11. Undertakes complete staff work and provides evaluation, technical inputs/recommendations on received documents in accordance with existing rules, policies and parameters set by the agency; and
12. Performs other tasks as may be required by the Division Chief, e.g. attends meetings, documents minutes as may be required, and represents divisions in TWGs without a technical staff.
Job Outputs:
1. Letters/Memoranda
2. Documentation Reports/Minutes
3. Division’s Calendar of Activities
4. Database/Record
5. Other reportorial requirements
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before December 9, 2024 by accessing this link:
https://forms.gle/ihFVXPVEBZLLUEws9
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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