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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
Item Number
:
OSEC-DSWDB-ADOF4-5-2025
Compensation
:
SG 15 (Php 40,208.00)
Place of Assignment
:
National Resource and Logistics Management Bureau
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor's degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional)/Second Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree preferably in Engineering, Management, Business/Public Administration or any other related courses
Training
:
Eight (8) hours of relevant training including 4 hours of supervisory training
Experience
:
At least two (2) years of relevant experience including 1 year of management related to warehouse, logistics, production, financial and quality control standard setting, as well as working knowledge of donation facilitation/processing/monitoring and volunteers’ assistance.
Eligibility
:
Career Service (Professional)/Second Level Eligibility
Additional Requirements
:
Above average knowledge on use of MS Office
· Excellent analytical thinking and on the spot problem-solving
· Knowledge on operations/production management
· Knowledge in Warehouse and Inventory Management
· With high level of written and oral communications skills
· Able to work harmoniously, competently and effectively even under pressure
JOB DESCRIPTION
Under general supervision, performs supervisory, technical, and support functions of the Logistics Management Division (LMD) and does other related work.
Functions and Responsibilities:
1. Acts as the unit head of the Mechanized Production Unit
2. Provides technical support to the Production Management Section (PMS)
3. Implementation of daily FFP production according to the production plan via the Mechanized Production System (MPS)
4. Supervises the preparation of material requisitions for raw materials, indirect materials and supplies/materials, non-disposable PPEs, as well as mechanized production materials issued to the workforce
5. Supervises the preparation and set up production workstations, prepositions goods/items, and performs inventory taking of raw materials used and identified as damage or defective
6. Supervises and ensures the correct distribution, collection and accounting of all supplies/materials, non-disposable PPEs, and other materials issued to workforce including raw materials left in the production area;
7. Supervises the maintenance and ensures the accuracy of records of inter warehouse releases/transfers of mechanized FFP production, raw materials, indirect materials; and ensure that records are up to date at all times;
8. Double-checks all daily reports before submission to the section head
9. Develop and implement standards/criteria for mechanized production of FFPs as well as other PMS activities such as manual FFP production, rice vacuum packing, rice reconditioning/milling;
10. Performs other tasks as may be required from time to time.
Job Outputs:
1. Communications and reports related to the functions of the Logistics Management Division and Production Management Section
2. Weekly, Monthly, Quarterly and Annual Reports regarding Mechanized FFP Production Output, Material Usage and Production Cost Report, Material Requisitions and Inventories, Rice Vacuum Packing Machine/Milling Machine Performance and others
3. Concept Notes and Activity/Project Proposals
4. Other Administrative Reports
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 27, 2025 by accessing this link:
https://forms.gle/Uh4EA3P9D79WfcfB8
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://tinyurl.com/2pdh5u9w. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
8. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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