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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER V
Item Number
:
OSEC-DSWDB-ADOF5-4-2016
Compensation
:
SG 18 (Php 49,015.00)
Place of Assignment
:
National Resource and Logistics Management Bureau
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Eight (8) hours of relevant training
Experience
:
Two (2) years of relevant experience
Eligibility
:
Career Service (Professional)/Second Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree in Supply Chain and Logistics Management, Crisis and Disaster Response Management, Business/Public Administration, Finance, or any other related courses.
Training
:
At least forty (40) hours of relevant training preferable in Office Administration, Supervision, Logistics, or Government Finance and Procurement.
Experience
:
At least two (2) years of relevant professional experience in any or in combination along the following areas: planning, government budgeting and procurement monitoring and evaluation, and research.
Eligibility
:
Career Service (Professional)/Second Level Eligibility
Additional Competency
:
· Excellent written and verbal communication, time management, organization,
leadership, and supervisory skills;
· Must be creative, articulate and have excellent presentation skills’;
· Able to work harmoniously, competently, and effectively even under pressure;
· Command of participatory approaches and of development-oriented strategies;
· Working knowledge of RA 9184 (Procurement Act) and Philippine Government
Accounting System Excellent written and verbal communication skills, time management, organization,
leadership, and supervisory skills
JOB DESCRIPTION
Under direction, performs supervisory functions, professional/technical functions in the implementation of policies; and does other related work.
Functions and Responsibilities:
1. Directs, supervises, and coordinates the review of Standard Operating Procedures (SOPs), policies, guidelines, systems, and processes of the Administrative Division.
2. Implements policies/mechanisms to ensure transparency and efficiency of procedures related to the functions of the Division.
3. Recommends appropriate actions and policy improvement on office procedure and management when necessary.
4. Supervises the integration/consolidation of programs, activities, and projects of NRLMB in the Work and Financial Plan (WFP) which include targets, schedules, and performance metrics.
5. Submits outputs of subordinates against performance standards and provides inputs to the Head of NRLMB in rating the performance of subordinates and in identifying performance gaps and proposed staff development interventions.
6. Resolves staff concerns and raises issues to the Head of NRMLB when beyond authority.
7. Updates the Head of NRLMB on the status of its deliverables/tasks regularly.
8. Acts on special cases and requests of officials/management relative to their division’s functions.
9. Attend meetings, conferences and other activities on behalf of the Head of NRLMB as delegated;
10. Acts as a resource person during seminars/trainings/workshops, as requested.
11. Performs other tasks as may be required by the Head of NRLMB.
Job Outputs:
1. Enhanced policies, guidelines, and procedures relative to the Division’s function.
2. Monthly/Quarterly Accomplishment Reports.
3. SWOT Analysis
4. Operational Risk Treatment Plan
5. Strategic Risk Treatment Plan
6. Risk and Opportunity Report
7. Performance Monitoring Report
8. Oversight Compliance Reports
CRITERIA FOR EVALUATION
Education
:
25%
Training
:
10%
Experience
:
25%
Written Examination
:
25%
IQT
:
10%
Technical Exam
:
15%
Interview
:
10%
Performance Review
:
5%
Total
:
100%
Initial Shortlisting
:
Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 3, 2024 by accessing this link:
https://forms.gle/W4hJaN6Jyz7VBD6y8
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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