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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
CHIEF ADMINISTRATIVE OFFICER (HUMAN RESOURCE MANAGEMENT OFFICER V) (REPUBLICATION)
Item Number
:
OSEC-DSWDB-CADOF-37-2004
Compensation
:
SG 24 (Php 90,078.00)
Place of Assignment
:
Human Resource Management and Development Service -
Personnel Administration Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Master’s Degree[1] or Certificate in Leadership and Management (C-Pro) from the CSC
or Career Executive Service (CES) or Career Service Executive (CSE) eligible[2]
Training
:
Forty (40) hours of supervisory/management learning and development intervention
Experience
:
Four (4) years in position/s involving management and supervision
Eligibility
:
Career Service (Professional)/Second Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Master’s Degree relevant to the job (HR, MPA, MBA, Psychology) or Certificate in
Leadership and Management (C-Pro) from the CSC
Training
:
Not less than seventy-two (72) hours of training relevant to personnel administration
Experience
:
Not less than six (6) years of relevant experience in personnel administration
Eligibility
:
Career Service (Professional)/Second Level Eligibility
JOB DESCRIPTION
Under direction and with considerable latitude for the exercise of independent judgement, serves as head of the division, engaged in varied and very difficult work; or performs exceptionally difficult, important and responsible professional work requiring training, considerable experience and demonstrated capacity for sound independent judgement; and profound knowledge on personnel administration.
Functions and Responsibilities:
1. Guides and motivates staff to raise level of efficiency/effectiveness/morale;
2. Counsel’s staff and employees;
3. Supervises voucher/payroll preparation and leave administration;
4. Evaluates performance of staff;
5. Ensures implementation and compliance of policies and programs with regard to personnel administration;
6. Develops, updates and implements systems, guidelines, and procedures related to personnel administration matter;
7. Evaluates existing personnel programs and recommends appropriate improvements and supervises the implementation;
8. Updates management and staff on human resource government policies and their implementations;
9. Explains the personnel administration systems and policies to management to influence their decision;
10. Develops a scheme and process to evaluate personnel administration system and policies;
11. Recommends appropriate changes on personnel administration system or policies to management;
12. Establishes relations/linkages with oversight agencies;
13. Establishes relations with human resource counterparts in other government offices;
14. Conducts on the job-coaching and monitoring to subordinates;
15. Confers/coordinates with higher authorities;
16. Prepares/signs various payrolls, disbursement vouchers, reports and other communications
17. Does other related tasks as maybe assign from time to time.
Job Outputs:
1. Policy recommendations, guidelines, memoranda
2. Reports, proposals, business correspondence
3. Payrolls, Disbursement Vouchers, Obligation Requests
4. Supervision of the Division
CRITERIA FOR EVALUATION
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Written Examination
Initial Qualifying Test 5%
Special Exam 20%
Trade Test/Practical Examination 20%
· Interview 10%
· IPCR or any related Performance Review 5%
Total 100%
Initial Shortlisting:
Obtain 80% or 48 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 85%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before May 4 , 2024:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/8kwViGsZcgb4FBQn9.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/8kwViGsZcgb4FBQn9.
For strict compliance.
[1] Civil Service Commission Memorandum Circular No. (CSC MC)14, Series of 2018 states the following provisions in order to consider the education relevant to the position:
· Rule VIII, Part II, Sec. 47 states that Certification issued by CHED that a one-year diploma postgraduate course acquired from foreign or local institutions is equivalent to a master’s degree shall be considered appropriate for meeting the education requirement for appointment to division chief and executive/managerial position.
· Rule VIII, Part II, Sec. 48 states that Certification issued by CHED that a degree obtained from foreign schools is equivalent to a bachelor’s or master’s degree shall be considered valid document for meeting the education requirement for positions requiring completion of a bachelor’s or master’s degree.
[2] Rule VIII, Part II, Sec. 53 of CSC MC 14, S. 2018
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