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Job Description
Place of Assignment:
Juvenile Justice and Welfare Council – JJWC National Secretariat
Place of Examination
and Interview:
Juvenile Justice and Welfare Council
CHIEF ADMINISTRATIVE OFFICER
Item Number
:
JJWCB-CADOF-27-2014
Compensation
:
SG-24 (Php 94,132.00)
Place of Assignment
:
JJWC National Secretariat
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Master’s Degree or Certificate in Leadership and Management from the CSC
Training
:
40 hours of supervisory/ management learning and development intervention
Experience
:
Four (4) years of supervisory/management experience
Eligibility
:
Career Service Professional/ Second (2nd) level eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Master’s in Public Administration, Business Administration, Law, Accountancy,
Organizational Development
Training
:
Sixty (60) hours of training in administration, office management, program and planning management, financial management, organization management
JOB DESCRIPTION
The Chief Administrative Officer shall lead the implementation of JJWCs support services and provide oversight function to ensure efficient delivery on matters related to human resource management and development, general administrative services, procurement and finance services including program planning and management.
Functions and Responsibilities:
1. As head of the Division, he/she shall direct, supervise and facilitate the various tasks of the Division to ensure the proper functioning of Budget, Accounting, Cash, Personnel, Property and Supplies, Records and the General Services’ Units;
2. Responsible for the preparation and implementation of an effective financial plan to support the JJWC’s program, activities and projects aimed at achieving its desired outcome and mandate
3. Formulate and implement the fiscal policies and guidelines of JJWC;
4. Ensure legality and propriety of all financial transactions of JJWC;
5. Prepare required financial reports as required by JJWC and all regulating agencies;
6. Ensure the timely payment of all accountability of the office;
7. Direct the provision of administrative and logistical support to the JJWC and the RJJWC;
8. Plans, programs and distribute and monitors work of the division;
9. Motivates, train and develop employees;
10. Reviews and evaluates the performance of employees;
11. Maintains morale and discipline among employees;
12. Develops cooperative and well-coordinated workforce;
13. Coordinates and cooperates with other organizational units within the agency;
14. Perform other tasks as may be assigned by Deputy Executive Director and Executive Director.
Job Outputs:
1. Report to oversight agencies
2. Fund utilization
3. Financial Transactions
4. General upkeep
5. Guidelines and Policies related to Administrative and Financial Matter
6. Division’s Accomplishment Reports
-Records Management
-HR Management and Decelopment
-Financial managment
-Procurement
-Supply and Property Management
7. Work and Financial Plan
APPLY NOW
Qualified applicants should apply online at recruitment@jjwc.gov.ph on or before December 21, 2024.
Application Requirements:
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Mr. Peter E. Escober, Supervising Administrative Officer, JJWC;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark (CS Form No. 212, Revised 2017) with Work Experience Sheet (CS Form No. 212 Attachment-Work Experience Sheet) which may be downloaded at www.csc.gov.ph;
3. Comprehensive Resume with Job Description and 2x2 ID picture;
4. Photocopy of Certificate of Eligibility/Rating/License;
5. Certificate of relevant training, learning and development intervention and seminars attended;
6. Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable;
7. Photocopy of Transcript of Records.
Reminders:
● JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse and ensures zero-tolerance of Gender-Based violence. Pending criminal case/s against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.
● Application with incomplete documents shall not be entertained and only shortlisted applicants will be notified.
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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