PERMANENT_CHIEF ADMINISTRATIVE OFFICER (HUMAN RESOURCE MANAGEMENT OFFICER V)_HRMDS_CO * There have been 5 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Human Resource Management and Development Service

CHIEF ADMINISTRATIVE OFFICER (HUMAN RESOURCE MANAGEMENT OFFICER V)

Item Number                    :          OSEC-DSWDB-CADOF-37-2004

Compensation                  :          SG 24 (Php 86,742.00)

Place of Assignment        :          Personnel Administration Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Master’s Degree or Certificate in Leadership and Management from the CSC or its equivalent (Completion of Bachelor of Laws and Doctor of Medicine from a   CHED-recognized institution/ Career Executive Service (CES) or Career Service Executive (CSE) eligible)

Experience        :  Four (4) years of supervisory/management experience

Training             : Forty (40) hours of supervisory/management learning and development intervention

Eligibility            :  Career Service Professional/ Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Master’s Degree relevant to the job or Certificate in Leadership and Management from the CSC

Experience        : At least four (4) years of supervisory/management experience along personnel administration

Training             : At least forty (40) hours of relevant training on personnel administration

Eligibility            :  Career Service Professional/ Second (2nd) Level Eligibility

JOB DESCRIPTION

Under direction and with considerable latitude for the exercise of independent judgement, serves as head of the division, engaged in varied and very difficult work; or performs exceptionally difficult, important and responsible professional work requiring training, considerable experience and demonstrated capacity for sound independent judgement; and profound knowledge on personnel administration.

Functions and Responsibilities:

1.     Guides/coaches and motivates staff to raise level of efficiency/effectiveness/morale;

2.     Evaluates and monitors performance of staff;

3.     Supervises voucher/payroll preparation and leave administration;

4.   Ensures implementation and compliance of policies and programs with regard to personnel administration;

5.     Ensures adherence and compliance of policies and programs to oversight agencies’ rules and regulations (e.g. CSC, DBM, COA, etc.);

6. Develops, updates and implements systems, guidelines, and procedures related to personnel administration;

7.     Assess/evaluates current personnel administration programs, systems, processes, and procedures and recommends appropriate actions for continuous improvement

8.  Updates management and staff on human resource government policies and its implementation mechanisms;

9.     Explains the personnel administration systems and policies to management to influence their decision;

10. Oversees the implementation of the Human Resource Management Information System (HRMIS) specifically Personnel Administration Modules;

11.  Recommends appropriate changes on personnel administration system or policies to management;

12.  Establishes relations/linkages with oversight agencies;

13.  Establishes relations with human resource counterparts in other government offices;

14.  Confers/coordinates with higher authorities;

15.  Prepares/signs various payrolls, disbursement vouchers, reports and other communications

16.  Does other related tasks as may be assigned from time to time.

Job Outputs:

1.     Policy recommendations, guidelines, memoranda

2.     Reports, proposals, business correspondence

3.     Payrolls, Disbursement Vouchers, Obligation Requests

4.     Supervision of the Division

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     25%

·       Training (T)                                                                        10%

·       Experience (E)                                                                   25%

·       Written Examination

IQT                                                                        10%

Special Exam                                                        15%

·       Interview                                                                            10%

·       IPCR or any related Performance Assessment/Review      5%

Total                                                                   100%

Initial Shortlisting:

Obtain 80% of the maximum total score of ETE and only those who obtained a high average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 85%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 25 November 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php) 

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-CADOF-37-2004_HRMDS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.

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