PERMANENT_CHIEF ADMINISTRATIVE OFFICER_OSEC-DSWDB-CADOF-42-2004_PMS_CO * There have been 3 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Procurement Management Service

CHIEF ADMINISTRATIVE OFFICER

(Subject to the outcome of the appeal to the admin case of the former incumbent)

Item Number                    :          OSEC-DSWDB-CADOF-42-2004

Compensation                  :          SG 24 (Php 86,742.00)

Place of Assignment        :          Contract Monitoring Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Master’s Degree or Certificate in Leadership and Management from the CSC or its equivalent (Completion of Bachelor of Laws from a CHED-recognized institution/ Career Executive Service (CES) or Career Service Executive (CSE) eligible)

Experience        :  Four (4) years of supervisory/management experience

Training             : Forty (40) hours of supervisory/management learning and development intervention

Eligibility            :  Career Service Professional/ Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : Master’s Degree or Certificate in Leadership and Management from the CSC

Experience        : At least four (4) years of supervisory/management experience

Training             : Forty (40) hours of supervisory/management learning and development intervention

Eligibility            :  Career Service Professional/ Second (2nd) Level Eligibility

Functions and Responsibilities:

1.  Directs and supervises post-award contract management activities; including overseeing of staff/ personnel under the Contract Monitoring Division;

2.  Monitors and reports compliance levels of contracted suppliers, contractors, service providers, and consultants; and recommends sanctions against erring suppliers, contractors, and consultants;

3.     Directs and supervises supply management (e.g. stocks and issuances);

4.     Directs and supervises acceptance of goods/ services and payment of completed contracts;

5.     Monitors contract management milestones and prepares progress and accomplishment reports;

6.     Recommends and prepares draft of policy guidelines on contract monitoring and management matters for implementation in the Central Office (CO) and/or Field Offices, when applicable;

7.  Recommends and prepares Procurement Advisories relative to contract monitoring and supply management activities for the guidance of OBSUs and/or Field Offices;

8.     Provides technical assistance to Central Office and/or Field Offices end-users or stakeholders relative to contract and supply management matters;

9.     Review and/or signs relevant documents (e.g. Obligation Requests, Requests for Inspection, etc.);

10.  Performs other related tasks as may be assigned by the PMS Director.

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                          25%

·       Training (T)                                                                              10%

·       Experience (E)                                                                         25%

·       Written Examination

IQT                                                                             10%

Special Exam                                                              15%

·       Interview                                                                                  10%

·       IPCR or any related Performance Assessment/Review            5%

Total                                                                         100%

Initial Shortlisting:

Obtain 80% of the maximum total ETE score (48%) and only those who obtained a high average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 85%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 25 September 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES); 

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment

9.     Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADOF4-4-2015_HRMDS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

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