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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
TWO (2) ADMINISTRATIVE OFFICER II (FINANCIAL ANALYST I)
Item Number
:
OSEC-DSWDB-ADOF2-13-2015; OSEC-DSWDB-ADOF2-130-2004
Compensation
:
SG 11 (Php 28, 512. 00)
Place of Assignment
:
Financial Management Service
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Professional)/Second Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Graduate of Bachelor of Science in Accountancy (BSA) or any Business, Finance, Economics, Management course
Training
:
Eight (8) hours and above training related in financial management
Experience
:
Two (2) years and above of experience in public sector/private sector related to Business, Finance, Economics, Management
Eligibility
:
Career Service (Professional)/Second Level Eligibility
JOB DESCRIPTION
Under general supervision, performs technical and administrative support services functions related in the areas of financial management. Process payrolls, remittances and other Personnel Services. Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.
Functions and Responsibilities:
1. Prepare draft letters, memoranda and other communications assigned by immediate supervisor;
2. Prepares financial reports and statements such as Bank Reconciliation Statement, Annual Procurement Plan, Project Procurement Management Plan, Work and Financial Plan, and budget proposal of the Accounting Division (RP);
3. Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Reports of Income;
4. Reconciles Subsidiary Ledgers of Property Plant and Equipment account vis-à-vis actual inventory;
5. Consolidate DSWD Field Office and Central Office financial statements;
6. Updates status of compliance to Commission on Audit Findings;
7. Prepares Statement of Donations in Kind;
8. Prepares Statement of Unliquidated Cash Advances;
9. Generates the Monthly Trial Balance from the eNGAs;
10. Prepares the Year End Statement of Cash Flows, Breakdown of Expenses, Comparative BS/IS, Cash Flows and Notes to Financial Statements;
11. Process and review of financial transactions such contracts, Memorandum of Agreements, Purchase Orders and APRs/AORs and Claims of External Creditors complied with the existing budgeting, accounting and auditing rules and regulations to avoid Audit Observation Memorandum (AOM), Suspension and Disallowance;
12. Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307);
13. Provide technical assistance regarding processing of Purchase Orders, Contracts and Memorandum of Agreements pursuant to Government Procurement Reform Act (RA 9184);
14. Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents;
15. Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees;
16. Review and process remittances of payroll deductions;
17. Prepare Report of Withholding Tax of employees to be remitted to BIR;
18. Prepare BIR Form No. 2316 of employees;
19. Prepare certificate of mandatory deduction as per request of employees; and
20. Performs other tasks that may be directed by the immediate supervisor.
Job Outputs:
1. Memoranda and letter within the prescribed deadline;
2. Contracts, Memorandum of Agreements, Purchase Orders and APRs/AORs, and Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents;
3.Financial reports and statements such as Bank Reconciliation Statement, Annual Procurement Plan, Project Procurement Management Plan, Work and Financial Plan, and budget proposal of Accounting Division.
4. Reconciled Subsidiary Ledgers of Property Plant and Equipment account vis-à-vis actual inventory;
5. Consolidated Financial Statements;
6. Status of compliance to Commission on Audit Findings;
7. Statement of Donations in Kind;
8. Statement of Unliquidated Cash Advances;
9. Monthly Trial Balance;
10. Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;
11. Year End Statement of Cash Flows, Breakdown of Expenses, Comparative BS/IS, Cash Flows and Notes to Financial Statements;
12. MOOE and Capital Outlay financial claims;
13. Purchase Order, Contracts and MOA’s;
14. Payroll and other financial claims of Personnel Services;
15. Monthly Report of Withholding Tax;
16. Certificate of mandatory deductions; and
17. Certificate of BIR Form No. 2316, 2306, and 2307
CRITERIA FOR EVALUATION
Education
:
25%
Training
:
10%
Experience
:
25%
Written Examination
:
25%
IQT
:
10%
Technical Exam
:
15%
Interview
:
10%
Performance Review
:
5%
Total
:
100%
Initial Shortlisting
:
Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before
December 21, 2024 by accessing this link:
https://forms.gle/B54zcZf47QmLMJWU6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[2] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates;
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to the Rule III, Sec. 7.b. of CSC Memorandum Circular (MC) No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (
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