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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)
Item Number
:
OSEC-DSWDB-ADAS1-121-2004
Compensation
:
SG 7 (Php 19,365. 00)
Place of Assignment
:
Legal Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in college or High School Graduate with vocational/trade course
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Graduate of Bachelor’s Degree
Training
:
At least four (4) hours relevant training on records maintenance, computer literacy or other related training
Experience
:
At least six (6) months relevant experience involving financial management and basis computer operations
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
Preferred Additional Qualifications
:
· Experience in government service a plus;
· Good oral and written ability;
· Remarkable attention to detail, results-oriented, can efficiently work under pressure;
· Strong interpersonal skills, good moral character and work ethics;
· Working knowledge of MS Office and other computer applications.
JOB DESCRIPTION
Under the director of the Division Chief of the Legal Management Division – Legal Service. The Administrative Assistant I performs administrative support services functions related in the areas of financial management and records management. Assist lawyers in case management especially but not limited to transcription of cases’ stenographic notes and other related activities, and does other related works, designate and attends TWGs activities as may be assigned by the immediate supervisor or LS Director, and other related tasks.
Functions and Responsibilities:
1. Draft basis memoranda and simple communications;
2. Assist lawyers in case management especially but not limited to transcription of cases’ stenographic notes and other related activities;
3. Provide support in property and supply accountabilities of the office;
4. Provide support in finance and procurement activities of the office;
5. Assist in applicable system administration/computer application management and infrastructure management;
6. Attend to assigned administrative duties and responsibilities;
7. From time to time, the Director may assign other related tasks and responsibilities
Job Outputs:
1. Memoranda and basis legal documents within the prescribed deadline;
2. Stenographic notes;
3. Disbursement Vouchers for claims of internal and external creditors accurately processed and with complete supporting documents;
4. Organized Data Tracking System;
5. Organized files/records; and
6. Other reports as may be required.
CRITERIA FOR EVALUATION
Education
:
25%
Training
:
10%
Experience
:
25%
Written Examination
:
25%
IQT
:
10%
Technical Exam
:
15%
Interview
:
10%
Performance Review
:
5%
Total
:
100%
Initial Shortlisting
:
Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before December 21, 2024 by accessing this link:
https://forms.gle/xNfsASPXwjj7Q3cZ6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates;
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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