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Job Description
PLACE OF ASSIGNMENT: DSWD Central Office
PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:
TRAINING SPECIALIST I
Item Number : OSEC-DSWDB-TRNSP1-11-2022
Compensation : SG 11 (Php 27,000.00)
Place of Assignment : Human Resource Management and Development Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education : Bachelor’s degree relevant to the job
Training : None required
Experience : None required
Eligibility : Career Service Professional (Second Level Eligibility)
PREFERRED QUALIFICATION STANDARDS
Education : Bachelor’s degree preferably in Human Resource Management/Development,
Organizational Management/Development, Social Sciences, Public Administration,
Education
Training : At least four (4) hours training on human resource development, needs assessment,
training course design/development, training administration, learning and
development, facilitation, learning evaluation, data management, facilitation
Experience : At least one (1) year experience on human resource development, learning and
development, learning needs assessment, training development, course delivery and
administration, facilitation, data management
Eligibility : Career Service Professional (Second Level Eligibility)
JOB DESCRIPTION
Under general supervision and with some latitude for the experience of independent judgement, shall be engaged in moderately responsible work pertaining to the assessment, development, implementation, monitoring and evaluation of learning and development interventions for DSWD officials and employees.
Functions and Responsibilities:
1. Assists in the development, implementation and monitoring and evaluation of L&D programs/interventions for DSWD employees.
a. L&D Planning
• Prepares document sources for the development of the LNA and L&D Plans;
• Administers LNA Tools;
• Monitors submission of LNA respondents;
• Assists in the collation, tabulation and evaluation of LNA results;
b. Learning Design and Development
• Develops/enhances instructional materials and necessary visual aids appropriate to the topic and target participants;
• Develop/enhance learning tools, forms and templates on L&D
c. LDI Implementation
• Prepares pre-, during-, and post- training documents and requirements
• Coordinates/arranges administrative and logistical requirements to appropriate office or person
• Acts as member of the Learning Management Team
○ Acts as assistant facilitator during the actual conduct of L&D Interventions of the Division
○ Provides technical support in the implementation of L&D interventions
○ Writes documentation and executive summary report of training/CB programs/L&D interventions conducted
○ Acts as chat administrator during the conduct of online sessions.
d. Learning Monitoring and Evaluation
• Provides assistance in the conduct of M&E Activities
• Consolidates L&D Evaluation Data (Level 1, 2 and 3)
• Maintains/updates database on LDIs, service providers, etc.
• Prepares status/updates, and accomplishment reports
e. Office Administration
• Prepares general correspondences
• Prepares minutes of the meeting, feedback report, etc.
• Prepares financial documents such as Obligation Request Slip, Disbursement Vouchers, etc. for processing of payment of service providers
2. Acts as administrator of online learning tools
• Migrates and updates self-paced online learning portal content
• Source out relevant learning materials that can be uploaded in the learning portals
3. Performs other tasks as may be required by the Section Head, Supervising Administrative Officer, Division Chief and/or the Director.
Job Outputs:
1. Training/learning needs assessment (TNA/LNA)
2. Report on needs assessment results
3. Training proposals, designs, syllabus and modules
4. Instructional materials, visual aids, and other training materials
5. Online learning portal
6. Documentation and Executive Summary Report of Trainings/CB Activities/Learning and Development interventions conducted
7. Database on LDIs
8. Certificates of Participation/Completion, Certificates of Appreciation
9. Special Orders
10. Obligation Requests and Disbursement Vouchers
11. Feedback report, updates, minutes of the meeting
12. Memoranda and other general correspondences
CRITERIA FOR EVALUATION
• Education (E) 25%
• Training (T) 10%
• Experience (E) 25%
• Written Examination
IQT 5%
Special Exam 20%
• Interview 10%
• IPCR or any related Performance Review 5%
Total 100%
Initial Shortlisting : Obtain 75% or 45 points of the maximum total score of Education,
Training, and Experience (ETE)
Final Shortlisting : Top five (5) or less highest rating but overall rating should
not be less than 80%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before August 30, 2024:
Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link: https://forms.gle/ASFkSDz6ZZWFpDN76.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms through:
https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).
External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link
IMPORTANT REMINDERS
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.
**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/ASFkSDz6ZZWFpDN76.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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