An exciting opportunity has arisen for an experienced Personal Assistant to join Downer to support Senior Leaders within the Transport & Infrastructure business as well as guiding their wider teams. Based in Collins Street Melbourne, this is a 12 month fixed term position covering parental leave for someone who is self-motivated, driven, and thrives in a fast-paced environment.

Responsibilities Include

Provides administrative support to the leadership team, handling high volume of competing requests requiring professional discernment on appropriate urgency/prioritisation to complete. Provide calendar support with effective communication across various stakeholders. Prepare and format documents, presentations, and reports as required by the leadership team, ensuring accuracy and professionalism. Attend, arrange, and administer leadership team meetings, including preparing agendas, compiling papers, and documenting minutes.  Support the organisation of events, including ordering catering and managing logistics. Nurture a dynamic and collaborative culture. Manage purchase orders, invoices, and expenses, including raising and receipting purchase orders, processing invoices and expense claims, and maintaining credit card procedures. Assist in the preparation and submission of board and executive leadership team papers. Coordinate travel arrangements, including booking flights and accommodation.

About You

Flexibility to take on a wide range of responsibilities to support assigned management/department.  Ability to establish work flow and project priority based on assessment of strategic expectations and consideration of interdepartmental needs. Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency. Curiosity and proactive learning mindset to support continuous growth both personally and for the business. A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole. Ability to manage multiple, concurrent tasks and/or projects with the highest levels of professionalism, confidentiality, timely turn-around and client service. Solutions-oriented approach to departmental/company challenges with the ability to identify/analyse scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations. Strong communication skills, verbal and written. 

Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:

A suite of benefits including health & wellbeing, financial, lifestyle and technology discounts Working for a multifaceted organisation with diverse divisions to explore endless opportunities for growth and continuous learning Proud to be recognised as a WORK180 Endorsed Employer for All Women

To apply for this great opportunity, please click on "Apply" and submit your application. We do not accept applications via email but for more information, please contact:
Melissa Edwards - Specialist Recruitment Advisor
E: Melissa.Edwards2@downergroup.com