Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

What is the role?

An exciting opportunity has arisen for a PA to support our Legal team. This is a unique opportunity to join our fast-growing and transformational business at a pivotal moment in its evolution.

This role will provide administrative support to the Heads of Legal and will range from arranging complex travel (including visas), through to events and meetings. You will thrive in this role if you are extremely organised, with excellent verbal and written communication skills and an ability to form relationships quickly. The role requires IT skills, including MS Office products such as PowerPoint and Excel. Additionally, you will be confident and able to take the initiative in ambiguous circumstances coupled with excellent time management skills. The ability to adapt priorities to meet deadlines and constantly changing demands are essential, as are accuracy and attention to detail.

What will you be doing?

Full inbox and diary management for, Head of Legal – M&A and Corporate, Head of Legal - Finance & Strategic Projects, and Head of Legal - Disputes and ad-hoc diary support to the Legal Leadership Team

Screens calls and e-mails, prioritising items for response and answering routine enquiries.  Redirect items as appropriate

Planning, organising and supporting internal and external meetings and providing necessary documentation which includes proactively arranging agendas and notes ahead of meetings in a timely and efficient way

Acting, as required, as meeting secretary, recording and distributing notes, actions and following up as appropriate

Arranging international travel itineraries

Manage attendee lists for events and where appropriate manage execution of events

Providing project administrative support including but not limited to, formatting documents, reports and presentations

Manage invoicing process and approvals

Handling confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times

What are we looking for?

The successful applicant will have a proven track record of delivery in a PA/Team Assistant type role

Strong interpersonal skills – enjoys interacting with people and creates a positive and professional impression

An ability to prioritise is key as is the ability to manage a broad range of tasks

The ability to demonstrate attention to detail and pride in their delivery highly valued

Ability to work effectively within a team with strong internal networking skills

A natural ability to seek out and connect with "solution providers/fixers"

A positive, can-do approach to work, and transparency in communication/sharing ideas, issues, needs, concerns

Ability to work in a fast-paced and ambiguous environments, and a proven ability to be proactive/work on own initiative

Need fully operational knowledge of Microsoft Office (Outlook, PowerPoint, Word), must also have basic Excel knowledge.

Excellent time management/organisational skills and high throughput of quality work

Excellent written and verbal communication

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

Our successes have all come from someone brave enough to try something new

We support each other in the small everyday moments and the bigger challenges

We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs.  Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent