Location: Delhi, NY Category: Staff Posted On: Mon Dec 30 2024 Job Description: SUNY Delhi seeks a dynamic, forward thinking, and engaging Personnel Assistant. The ideal candidate will have excellent written and oral communication skills, demonstrated ability to organize work, analyze data, set priorities, has initiative, works independently and work as a team and provide excellent customer service. SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity, and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed. The Human Resources Assistant reports directly to the Director of Human Resources. The primary responsibility of the position includes assistance with entry of payroll transactions, tracking and monitoring performance management, and assisting with benefits. The Personnel Assistant works with confidential and sensitive information utilizing a significant amount of independent discretion to answer questions from employees and/or prepare documents for processing. This position requires the ability to review, interpret and communicate complicated information related to payroll and employment with SUNY. Must have excellent computation, time management and problem-solving skills along with ability to organize work, analyze data, set priorities, work as a team providing excellent customer service. Duties include, but are not limited to: + Entry of payroll transactions entries adherence to strict deadlines into PayServ and/or NYSTEP. This includes: administrative, federal college work study and student payrolls, retirement enrollment and loan transactions. + Provide co-leadership for the delivery of payroll services, including communication of payroll related information to the broader campus community and outside agencies. Supporting the administrative and student payroll functions. + Creation and maintenance of the personnel and payroll records for new hires in the SUNY portal (to include hierarchy and create organizational charts). Works closely with the Office of the Comptroller regarding payroll entries, discrepancies, and approvals + Co-manages positions and campus line numbers in accordance with Civil Service and university procedures + Review and approve requisitions in the Applicant Tracking system for data entry. + Generate administrative reports upon request (from senior leadership, institutional research, provost office, business and finance) + Management of the process for audits - HR and payroll + Conducts training programs for faculty and staff + Performance management - tracking and monitoring probationary reviews and performance evaluation notifications for UUP (June) employees. Working with Hiring Managers and employees to respond to questions related to probationary reviews and performance evaluations. + Student Employment Management + CSEA Probationary reports. + Assist with employee labor relations. Assisting in the investigation and response to contract employee grievances. + Assist with Benefits. Provide backup for benefit administrator being familiar with health/dental insurance, retirement programs and miscellaneous benefits. Receive, log and prepare ADA paperwork. + Employee Appreciation Day + Backup for the Front Desk and other duties as assigned Job Requirements: + Associates Degree and Two years of relevant professional experience required, Or + At least two years of relevant professional experience and commitment to earning Associate's Degree within 3 years. + Ability to maintain confidential/sensitive information + Strong analytical, computer, problem-solving and attention to detail skills required + Excellent written and oral communication skills necessary Preferred Qualifications + Bachelor's Degree in Business, Accounting or other related degree + Experience in an unionized environment and/or public sector + Knowledge of State, Federal employment regulations and laws Additional Information: + Budget Title: Personnel Assistant, MP 6 + This is a Calendar Year, 12 Month, Management/Confidential position + Salary - $53,151. + Reports to: The Director of Human Resources + This position offers full New York State Management Confidential (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MC13-Unclassified-Benefits-at-Glance.pdf) benefits, which are among the most comprehensive in the country with an excellent fringe benefits package + Click here for more Information for Prospective Employees (http://www.suny.edu/benefits/newprospective-employees/) + SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities, and veterans. + SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check. + Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov. Visa Sponsorship not available for this position. Your application will not be accepted if you require sponsorship to work in the United States. Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at 607-746-4700.