POLICE RECORDS SUPERVISOR Print (https://www.governmentjobs.com/careers/stockton/jobs/newprint/4769882) Apply  POLICE RECORDS SUPERVISOR Salary $67,928.88 - $87,220.80 Annually Location City of Stockton, CA Job Type Full-Time (Probationary) Job Number 1224-07179 Department Police Opening Date 12/26/2024 Closing Date 1/13/2025 5:30 PM Pacific + Description + Benefits + Questions DEFINITION OPEN/PROMOTIONAL OPPORTUNITY FUTURE SALARY INCREASES: + Effective 7/1/2025, 3% Cost of Living Adjustment INCENTIVES FOR NEW EMPLOYEES: + Sign on Bonus - $2,000 + 40 hours of sick leave for immediate use FUTURE INCENTIVES: + Employee employed as of 7/1/2025 will receive $2,000 lump sum FLSA STATUS: Non-Exempt TENTATIVE EXAMINATION DATE: The week of January 13. 2025 (Yet to be determined). Candidates must be present to take the examination. Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status represented by the B & C Mid-Management/Supervisory Bargaining Unit. (Classified/Represented) Prior to appointment, eligible candidates will be required to submit to and successfully pass a drug screen and background investigation, which will include fingerprinting. Within this role, you'll assist with the management, organization, and security of police records and reports. You'll ensure compliance with laws and policies, supervise staff handling records, and coordinate the retrieval, storage, and dissemination of sensitive information to authorized parties. Under general direction, supervises police records office support staff; performs difficult or specialized police records office work in support of police operations; serves as the custodian of records; with assistance from IT, may administer various computer programs related to records management; acts as the Department’s Agency Terminal Coordinator for CLETS; acts as a liaison between the Department and other governmental agencies regarding police records issues; performs related work as assigned. CLASS CHARACTERISTICS This is a supervisory class in the police records office support series, responsible for planning, organizing, supervising and reviewing the work of a group of assigned police records office support staff. The work also includes performance of difficult, complex or specialized police records office support work. This class is distinguished from the Police Services Manager in that the latter has overall responsibility for assigned sections within the Police Department. PRINCIPAL DUTIES (Illustrative Only) Duties may include, but are not limited to, the following: + Plans, organizes, supervises, reviews and evaluates the work of assigned staff on a day-to-day basis; trains staff in work procedures; assists in the selection of staff. + Assists in establishing goals and objectives for the Police Records section. + May compile budget figures and assist in administering the annual budget for the unit to which assigned. + Researches and assembles information from a variety of sources for audits, the completion of forms, or the preparation of reports; makes arithmetic or statistical calculations. + Responds appropriately to subpoenas and requests for release of records. + Provides information to the public or to City staff that may require the use of judgment and the interpretation of policies, rules or procedures. + Organized and maintains various departmental files. + Types correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions. + Proofreads and checks materials produced by staff for accuracy, completeness, and compliance with departmental policies and regulations. + Enters and retrieves data and compiles reports from an online or personal computer system. + Orders supplies, arranges for the repair of equipment, transmits information, and keeps reference materials up to date. + Receives referrals of visitors and telephone calls and directs callers to the appropriate staff handling the situation or problem presented. + Reviews computer-produced reports for accuracy and makes corrections as required; operates standard office equipment. + Processes forms and records such as payroll records, purchase requisitions and orders and others related to the organizational unit. + Monitors and transmits information to field officers using a two-way radio. + Oversees and conducts training for new and existing police records staff. + Coordinates annual audits. + Coordinates activities with other sections, departments, and outside agencies. + Answers questions and provides information to the public; researches questions and recommends corrective action as necessary to resolve issues. + Represents the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public. + Fosters an environment that embraces integrity, service, inclusion and collaboration. + Be an integral team player, which involves flexibility, cooperation, and communication. + Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service. + Performs related duties as assigned. QUALIFICATIONS Knowledge of: · Principles, laws, regulations and practices of records retention in a law enforcement setting; · Automated law enforcement databases and communication systems; · Office management practices and procedures, including filing and the operation of standard office equipment; · Proper form for typed materials; · Business arithmetic, including percentages and decimals; · Correct English usage, including spelling, grammar and punctuation; · Policies and procedures related to police records and processing and maintenance; · Basic business data processing principles and the use of word processing or personal computing equipment; · Recordkeeping principles and procedures; · Principles of supervision, training and performance evaluations; · Basic principles of budget monitoring; · Modern office practices, methods, and computer equipment including relevant software programs; · Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation; · Safe work practices; and · Principles and practices of excellent customer service. Skill in: · Planning, assigning, supervising, reviewing and evaluating the work of others; · Training others in work procedures; · Reading and interpreting rules, policies and procedures; · Dealing with irate members of the public and legal community; · Organizing, researching and maintaining office files; · Establishing and maintaining effective working relationships with those contacted in the course of the work; · Composing routine correspondence from brief instructions; · Exercising sound independent judgment within established guidelines; · Analyzing problems, identifying alternative solutions, project consequences of proposed actions and implementing recommendations in support of goals; · Supervising, training and evaluating assigned staff; · Reading, writing and comprehending the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation; · Communicating effectively, tactfully and positively in both oral and written form; · Operating and using modern office equipment and technology, including computers and applicable software; · Utilizing appropriate safety procedures and practices for assigned duties; · Establishing and maintaining effective working relationships with those contacted in the course of work; and · Contributing effectively to the accomplishments of City goals, objectives and activities. Education/Experience: Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be: Equivalent to a high school diploma or GED and four years of journey level experience in police records at a level equivalent to the City’s class of Police Records Assistant II. Other Requirements: · Must possess a valid California Class C driver’s license. · Typing accurately at a rate of 40 net words per minute from printed copy. · Law enforcement office support and lead or supervisory experience is desirable. Physical/Mental Abilities: · Mobility – Constant sitting for long periods of time while operating a keyboard; frequent walking; occasional bending, squatting, kneeling, and twisting; · Lifting – Occasional lifting and/or carrying up to 25 pounds or less; · Vision – Constant use of overall visual capabilities, reading fine print and PC screens; reading and producing printed material, frequent need for use of color perception; · Dexterity – Constant typing; frequent holding, grasping, pushing, pulling, and repetitive motion; · Hearing/Talking – Constant hearing and talking of normal speech in person and on the telephone; frequently over noise, and the ability to detect specific noises and proper equipment operation; · Special Requirements – May require occasional weekend, night, or evening work; · Emotional/Psychological – Constant concentration, decision making and public contact; frequent ability to exercise sound judgment, especially under stressful situations; and ability to work alone; · Environmental Conditions – Occasional to frequent exposure to noise, outdoor conditions; Occasional risk to exposure to hazardous materials i.e., dirt, dust, gas, smoke, fumes, poor ventilation; and · Working Conditions – Primarily performed in an office environment, which is typically quiet. This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.