Posting Details Position Information Position Title Part-Time Administrative Assistant (Ozarks Public Health Initiative) Work Location Springfield Campus Department Ozarks Public Health Institute Pay Grade Unclassified Proposed Salary $15.00 hour General Function The Administrative Assistant provides administrative support for the Community Focus project as determined by the Community Focus Facilitator. The Administrative Assistant assists the supervisor with the program’s administrative activities, stores and retrieves information, schedules meetings and takes notes, and sends communication at the request of the supervisor. Description of Primary Duties 1. Provides administrative support to program by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. 2. Helps the program achieve its mission by performing processes related with the work of the program. 3. Supports the work of the program by maintaining an inventory of equipment and supplies, and utilizing the appropriate process to request purchases for the program. 4. Helps to organize and program events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. 5. Supports the administrative business functions of the program by creating communication, maintaining and updating the program’s project management software, maintaining the program’s database and website as requested, verifying student worker and GA time sheets, scheduling conference rooms, and maintaining security of equipment, files, and records. 6. Supports the program with grant deliverable documentation, monitoring and reporting, as directed by the supervisor. 7. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with persons of diverse cultures, values, perceptions, and backgrounds. 8. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. 9. Supports the program by performing all other duties as assigned by the supervisor. Minimum Acceptable Qualifications Education/Experience: A high school diploma or equivalent and one year of general office experience is required. Additional Qualifications Skills: Keyboarding skills with speeds are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications and project management software is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filling systems and records, and make mathematical calculations is preferred. Effective verbal and written communication skills are required. The ability to train, review, and oversee the work of student workers is preferred. Active engagement and familiarity with the Springfield area, including social, cultural and political nuances is preferred. The scope of this job will require some travel and occasional attendance at evening meetings and/or events. Special Instructions to Applicants EO/AA and Diversity Statement Non Discrimination Statement Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972. This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America. The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator (https://www.missouristate.edu/TitleIX/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252417-836-4252 (tel:+1-417-836-4252) , or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, (https://www.missouristate.edu/Equity/default.htm) Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252417-836-4252 (tel:+1-417-836-4252) , or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.) Background Check Statement Employment will require a criminal background check at University expense. Posting Detail Open Date 01/27/2025 Close Date Open Until Filled Yes Posting Number 20250003PTS Quick Link for Posting https://jobs.missouristate.edu/postings/79572 Posting Specific Questions Required fields are indicated with an asterisk (*). + * How did you hear about this vacancy? + Indeed + Linkedin + Missouri State University Website + Google + Employee Referral + Job Alerts + HigherEdJobs.com + Personal Contacts / Networking + Job Board (CareerBuilder.com, Monster, etc.) + Other + * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you. (Open Ended Question) + * Are you currently enrolled in 5 or less credit hours at Missouri State University? + I am currently not enrolled in any credit hours at Missouri State University. + Yes, I am enrolled in 5 or less credit hours at Missouri State University + No, I am enrolled in 6 or more credit hours at Missouri State University. Applicant Documents Required Documents + Resume + Cover Letter Optional Documents + Unofficial Transcripts - 1 + Other Documents -1