Credence has an immediate opening for a Procurement Assistance Support Specialist who will be primarily responsible for supporting the Air Force Research Lab (AFRL/RY) at Wright-Patterson Air Force Base, Ohio.
Responsibilities include, but are not limited to the duties listed below Provide procurement assistance support to coordinate and assist branch and division operations. Assists end users for purchases in AFRL/RY. Makes purchases via tools and web-based platforms per Directorate, AF, DoD Guidelines and Regulations. Develops familiarity with the Directorate’s business managers and government purchase card holders and works with them to secure funding. Works with external contract officers to identify and select proper vendors needed to provide the goods and services, and to ensure the bids meet end user’s requirements. Conducts requests for quote based on user needs and submits them via purchasing tools per AF and DoD Guidelines and Regulations. while seeking quotes, communicates with potential vendors to ensure they comprehend the user’s requirements. Obtains any waivers or special permissions needed to make the purchase. Works with cognizant government manager to ensure the request is approved. Works with operations and finance staff to keep up to date with latest regulations and rules governing purchasing.Periodically communicates with operational leadership on status of pending purchases.Retrieve and distribute committed Purchase Requests and Defense Advanced Research Projects Agency (DARPA) Orders from the Automated Business Services System. Maintain multiple data bases and spreadsheets that include master lists of active contracts, contracts in close out and staging, and lists and status of Purchase Requests. Input DARPA contract information into The Financial Information Management System (TFIMS). Assist with the contract file close out process including retrieving Receiving Reports from Wide Area Workflow, coordinating with key negotiators and Contracting Officers, tracking status and interfacing with Directorate close out point of contact and financial management office. Receive,log, and track Freedom of Information Act (FOIA) requests which includes reproduction, assembly of document(s)/response, and delivery to the FOIA office.Assist with preparation efforts associated with Air Force and Department of Defense level audits.Serve as the Records Custodian; maintain each division’s file plan. Required to digitally store and electronically file documentation using standard DoD, AF, AFMC, and/or AFRL enterprise systems such as LiveLink or SharePoint. Some documentation must be maintained in paper format.Responsible for ensuring all of these records meet requirements. Electronic Files Management (ERM) compliance is mandatory. File correspondence and unsuccessful proposals, process new contract files, make labels, and ensure files are orderly.Type correspondence, copy documentation, process facsimile messages, answer common phone lines for divisions and branches, and direct callers and visitors to the appropriate individuals.Prepare the divisions for Staff Assistance Visits; will also be assigned other administrative duties relative to the position as required to accomplish the mission of the organization and support management, such as assisting with contractor-to-contractor non-disclosure agreements. Education, Requirements and Qualifications Clearance: Secret or ability to obtain a Secret Bachelor’s Degree and three (3) years relevant work experienceOr Associates Degree and seven (7 ) years relevant work experienceOr High School Diploma and nine (9) years relevant work experienceExpertise with ABSS, WAWF, TFIMS, PBAS, EBS, Microsoft Professional Office Suite of Tools. Working Conditions and Physical Requirements May be required to lift 15 lbs.May be required to stand and walk two (2) hours a daySome travel may be required Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Need help finding the right job? We can recommend jobs specifically for you! Click here to get started.
EQUAL EMPLOYMENT OPPORTUNITY
Credence Management Solutions, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and employment decisions are based only on job requirements, candidate qualifications, and our needs as a business.—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.
We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. Credence also does not tolerate retaliation against individuals who report discrimination or harassment.
DISABILITY ACCOMMODATIONS (ADA / ADAAA)
The Company complies with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act (ADAAA) and applicable state and local laws providing for nondiscrimination in employment against qualified individuals with disabilities. We are committed to providing equal employment opportunities to all individuals, including those with disabilities. Credence ensures that our recruitment process is accessible to all individuals and provides clear and simple instructions for requesting an accommodation on every job posting. Please contact Careers@credence-llc.com if you require any assistance or accommodations to apply.
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