IRC (International Rescue Committee) Germany is looking for a

Procurement Assistant (f/m/d)

Berlin or remote Germany-wide | as soon as possible

full-time | 30.12.2026

 

About IRC Germany

In 2016, IRC Germany was founded and is involved in the areas of education, economic wellbeing, and safety, legal protection, and empowerment throughout Germany.

The Procurement Assistant is a full-time position providing support for the IRC Deutschland offices in Berlin and Bonn, home offices and support for international programs if needed. Reports to the Procurement Manager in IRC Germany and as a back-up to the Associate Director of Operations. The position does not have supervisory responsibility.

Major Responsibilities

 Support in development of procurement specificationsProcess approved Purchase requests, create Purchase requests, ensuring data accuracyRequest for quotations from suppliers and support with requests from suppliersSupport with procurement for HQ units and RAI Germany programs and if needed outside of GermanyCreate vendors and work with the MDM team, vendor status maintenance, product creation in the systemManage the P2P process in INTEGRA and work closely with finance and other teamsMonitor the procurement e-mail inboxParticipation in PUTs (Projektumsetzungstreffen)Supports with managing supplier relationships and performanceMaintain suppliers file and documentationDocument supplier performanceIdentify and analyze compliance risk in procurement processesProvide consistent and constructive support to other departments to ensure compliance with policies and proceduresIdentify and report procurement red flagsEnsure compliance with donor regulations and update the Grants / Project specific procurement procedures tracker.

Your Profile

Completed apprenticeship in a relevant field (such as logistics, industry merchant, etc.) and/or university degree in a relevant area (logistics, global supply chain/operations management, etc.) 1 years of work experience in Procurement or office management. Knowledge of generic procurement procedures and practices in the field of NGO and/or public service Able to work effectively in a highly matrixed structure Fluency in oral and written English and German (min. B2 level) Strong communication and interpersonal skills Proven problem solving and customer service skills: the ability to successfully provide support to staff Solid organizational skills: the ability to manage competing priorities and meet deadlines under competing deadlines in a fast-paced environment Flexible work attitude: the ability to work productively in a team environment & independently Good Computer skills: facility with MS Word, Excel, PowerPoint and email/internet software.  Must have permission to work in Germany. You have German and English language skills at B2 level according to the Common European Framework of Reference for Languages (CERF)

What We Offer

     Meaningful work in a multi-cultural team     A starting salary of 39,996 Euro gross per year as well as a merited annual salary increase      Attractive benefits for employees such as gym membership, company pension plan, job bike leasing, Deutschland ticket and special leave days     30 days of annual leave     Flexible hybrid-work options (working hours, office/homebased)     Training and development opportunities.

As an organization committed to an empowering and inclusive work environment, we avoid any form of discrimination. We welcome applications from people regardless of their national origin, gender, sexual orientation, disability status or age and strongly encourage applications from candidates with a history of migration and resettlement. We believe in fair and equal treatment of all applicants and therefore kindly ask you to refrain from including photos in your application documents.

Please submit your complete application documents via our Application Portal

·       Please answer the questions on the application portal (no cover letter needed), and then attach

·       curriculum vitae (max. 2 pages),

·       at least three references

 

Unfortunately, we cannot consider applications submitted by e-mail.

 

If you have any questions, also on the topic of inclusion, please do not hesitate to contact Domtillah Herbrand (HR.Deutschland@rescue.org).

 

Please submit your application by 13.11.2024.

 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. On this basis, the IRC operates and enforces policies on Client Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 

You can find more information about IRC Germany at IRCDeutschland.de.

 

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