The Procurement Coordinator reports and works with the Procurement Manager & Senior Director of Procurement to prepare bids and requisition purchases for the entire organization. The focus of the position is to ensure that all purchases are completed using the Nationals agreed upon procurement procedures and contain all necessary documentation. The Procurement Coordinator interacts with all departments in the organization and all levels of management to properly document each purchase requisition. 

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

 

Essential Duties and Responsibilities:

Work with Nationals’ employees to gather the appropriate information to ensure that all controls are followed, and all necessary documentation is received to obtain approval for purchasing tangible goods. Obtain bids on requested purchases & following through to the purchase after the most competitive bid has been determined and approved. Manage workflow so that bids, purchases, and documentation is executed in a timely and efficient manner. Review and ensure the purchase requisition is completed and signed off by appropriate levels of management.  Direct the vendors whom the purchase requisition is with to obtain and procure the goods that are requested by the departments.  Coordinate the purchase and delivery of the goods. Work with your manager to develop relationships with diverse suppliers and engage their businesses into our bid and procurement functions. Educate and train various Nationals’ employees as to the prescribed controls and documentation to be followed in the procurement process. Work closely with all members of Accounts Payable to ensure they have all the necessary documentation to pay invoices received. Assists in scheduling meetings and appointments, including arranging facilities, and equipment. Assists with opening, screening, and distributing mail, faxes, shipments, etc.; prepares outgoing mail, faxes, shipments, etc. including special handling requirements such as overnight delivery. Gather back-up/support on a monthly basis for the WNBC PNC Purchasing Credit Card and its reconciliation. Tracks various bids and maintains Savings Tracker. Maintains records and files in the Finance file room, dead storage, including highly confidential files and documents, some of which could have serious impact on the Organization if disclosed. Completes the input of purchase orders into Great Plains. Any other duties and responsibilities as assigned by the Senior Director of Procurement & Manager of Procurement. Complete vouchers for the Finance Department on an as needed basis. Assemble highly confidential materials for monthly board meetings.

 

Knowledge, Skills, and Abilities necessary to perform essential functions

Detail oriented with exceptional organization skills Excellent customer service skills The ability to work effectively as part of a team The ability to work quickly and accurately Familiarity with Microsoft Excel and Word Ability to effectively and professionally communicate with all departments and all levels of personnel within the site and the corporate office Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Uphold Core Values: Excellence, Performance, and Accountability. These core values set the tone in everything we do, help us succeed on and off the field, make a difference in the community and provide the best guest experience in sports.  It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – together!

Physical/Environmental Requirements

Office: Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.

 

Compensation:

The projected wage rate for this position is $20.66 - $25.12 per hour. Actual pay is based on several factors, including but not limited to the applicant’s: qualifications, skills, expertise, education/training, certifications, and other organization requirements. Starting salaries for new employees are frequently not at the top of the applicable salary range.

Benefits:

The Nationals offer a competitive and comprehensive benefits package that presently includes:

Paid vacation and sick leave, paid holidays throughout the year and a holiday break in December Medical, dental, vision, life and AD&D insurance Short- and long-term disability insurance Flexible spending accounts 401(k) and pension plan Access to complimentary tickets to Nationals home games Employee discounts Free onsite fitness center

Equal Opportunity Employer:

The Nationals are dedicated to offering equal employment and advancement opportunities to all individuals regardless of their race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, or any other protected characteristic under applicable law.