Executive Office of Housing and Livable Communities (EOHLC) is seeking a Procurement Manager for Public Housing
AGENCY MISSION:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
OVERVIEW OF ROLE:
The Procurement Manager for Public Housing (hereinafter referred to as “the Manager”) is a management position within the Executive Office of Housing Livable Communities(EOHLC) Division of Public Housing and Rental Assistance (DPHRA). The Manager is responsible for providing expertise and procurement direction to the Division and for monitoring all bidding and procurement activities undertaken by the Division and by the 229 Local Housing Authorities (LHAs) that it oversees. Annually, the Division disburses $155M in capital project bond funds and $113M in operating subsidy funds to state-aided public housing. The 229 LHAs own and operate approximately 43,000 state-aided public housing units and 35,000 federally-assisted low-income housing units for families, the elderly, and people with disabilities (building replacement value over $10 billion). The public housing program plays a significant role in meeting several key aspects of EOHLC’s mission including: providing decent affordable housing for the Commonwealth’s poorest residents and reducing and preventing homelessness.
The Manager is responsible for creation, maintenance, and enforcement of all agency guidelines, standards, and technical assistance tools that support procurement compliance monitoring in DPHRA. The Manager is the Agency’s lead on all public housing-related procurements subject to state procurement law, MGL Chapter 7C, Chapter 30B, Chapter 30, Section 39M, and/or Chapter 149. The Manager then implements operational protocols for reviewing and approving bids, contracts, and Agreed Upon Procedures financial reviews. The Manager also provides technical assistance, advice, and training to LHA staff, their contractors and consultants, and agency personnel regarding proper public bidding procedures, contract execution, and Supplier Diversity Office (SDO)/Minority and Women Business Enterprises (M/WBE) requirements. The Manager also develops and implements standards for annually monitoring and evaluating LHA compliance with bidding laws. They represent the Division at public events, hearings, and meetings that are called by relevant state agencies. Finally, the Manager manages the procurement of all vendors in DPHRA from initial procurement through monitoring and invoicing.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):
1. Public Construction Procurement:
· Monitor compliance with bidding and procurement laws for all MGL Chapter 7C, Chapter 30, Section 39M, and Chapter 149 procurements throughout the Division of Public Housing and Rental Assistance.
· Review construction bid documents for accuracy and compliance with established laws, policies and procedures (e.g. contractor prequalification, general bid forms, sub-bid forms, bid deposits, and other statutorily required documentation).
· Review Division and LHA goods and services bid documents for accuracy and compliance with established laws, policies, and procedures.
· Division procurements include, but are not limited to, Architects and Engineers through the Designer Selection Committee, the House Doctor Program, Regional Attorneys program, Certified Public Accountants for the Agreed Upon Procedures; e-archiving, e-bidding, and e-hosting services; and other IT related services.
· Review and monitor contracts for construction and goods and services to ensure compliance with Agency standards and statutory requirements and approves as to form before agency execution.
· In consultation with the Office of the General Counsel, review and make recommendations for modifications to the Division’s contract forms to insure compliance with current statutes.
· Oversee, monitor and approve the Division’s implementation of the Supplier Diversity Program in accordance with established contract requirements.
2. Procurement Technical Assistance
· In consultation with the Office of the General Counsel, Attorney General’s Office, Inspector General’s Office, Division of Capital Asset Management and Maintenance (DCAMM), Secretary of State, Supplier Diversity Office, and other agencies or committees, and in coordination with Division Senior Staff, the Manager provides technical assistance to and advises 229 Local Housing Authorities, Contractors, and Division staff concerning public bids and procurement requirements.
· Develop and disseminate written procedures, guidelines, and toolkits.
· Develop and administer in-person and online trainings on relevant topics.
· Assist LHAs at bid protest hearings before the Attorney General’s Office and the Inspector General’s Office. This includes preparation of written documents and oral presentations.
· In consultation with the Office of the General Counsel, monitors construction litigation and provides assistance regarding same.
3. Program Administration:
· Work in partnership with Division Senior staff to develop and administer programs and policies.
· Work with Bureau of Housing Management to implement the Agreed Upon Procedures (AUP) and Performance Management Review (PMR).
· Follow up on procurement-related findings in AUP, PMR, and audits and refers/escalates as appropriate.
· Advise the Regional Capital Assistance Teams (RCATs) on bulk procurement and force account initiatives that take advantage of economies of scale.
· Directly implement a program for electronic archiving, plan hosting, and project-bidding services through outside vendors.
4. 30B Guidance and Compliance:
· Monitor compliance for LHA and EOHLC 30B procurements including service contracts and property dispositions. This may include providing guidance and technical assistance as needed, and reviewing disposition RFPs.
5. Manage the Designer Selection Committee:
· Maintain oversight over the Designer Selection Committee (DSC) including facilitation of monthly meetings, oversight over procurement materials, facilitation of contracts initiated through the DSC and any related data analysis work to ensure compliance and efficiency.
6. Supervision:
· Directly supervise one administrative staff who provides administrative support and phone line monitoring for the agency.
· Monitor employee workload and outputs, ensuring work can be accomplished in a timely and accurate manner; advocating for additional resources when appropriate; and, performing annual EPRS.
7. Operations/Data Tracking:
· Assist Bureau Director and Senior Staff with operational support, as needed.
· Provide data analysis to track how the Division meets goals and targets.
· Provide leadership on direction how to best align/re-align Bureau operations given staff capacity, LHA resources, and consultant resources.
8. Stakeholder Relationships:
· Build and maintain positive and productive relationships with the Local Housing Authorities, contractors, consultants, vendors, and other stakeholders.
· Collaborate on issues of common concern; communicate program information.
· Anticipate stakeholder concerns and facilitate resolutions; and, develop responses to requests for information, clarifications, data, and policy positions.
· Represent EOHLC at external meetings and events, as needed and appropriate.
PREFERRED QUALIFICATIONS:
1. Broad understanding of the technical and legal aspects of development, design and construction.
2. Ability to understand, explain and apply the provisions of the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
3. Thorough knowledge of program administration principles and techniques.
4. Knowledge of procedures related to public procurement and contracting.
5. Knowledge of management principles and practices, including planning, organizing, directing, staffing, controlling and budgeting.
6. Ability to study workflows and business operations, diagnose challenges, suggest solutions, and implement changes.
7. Knowledge of project management principles and techniques.
8. At least intermediate proficiency using Microsoft Word, Excel, Access, and PowerPoint
9. Experience collecting and analyzing data and preparing comprehensive reports
10. Knowledge of dispute resolution techniques and practices.
11. Highly developed negotiation skills.
12. Skill in problem analysis and resolution.
13. Ability to supervise and motivate staff to ensure maximum creativity and productivity.
14. A minimum of 5 years of progressive experience in the management of complex private and public development projects or agencies engaged in development activities is preferred.
15. A current Inspector General’s Massachusetts Certified Public Purchasing Officials Program (MCPPO) certificate. Designations in both Design and Construction Contracting and Supplies and Services Contracting is preferred and must be obtained within one year of hire.
16. Knowledge of and experience with MGL c. 149, c. 30 sec. 39M, and c. 30B
17. Thorough knowledge of state procurement rules and regulations.
COMMENTS:
Please upload resume and cover letter.
This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.
Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.
Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
PRE-OFFER PROCESS:
A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.
Executive Office of Housing and Livable Communities (EOHLC) is seeking a Procurement Manager for Public Housing
AGENCY MISSION:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
OVERVIEW OF ROLE:
The Procurement Manager for Public Housing (hereinafter referred to as “the Manager”) is a management position within the Executive Office of Housing Livable Communities(EOHLC) Division of Public Housing and Rental Assistance (DPHRA). The Manager is responsible for providing expertise and procurement direction to the Division and for monitoring all bidding and procurement activities undertaken by the Division and by the 229 Local Housing Authorities (LHAs) that it oversees. Annually, the Division disburses $155M in capital project bond funds and $113M in operating subsidy funds to state-aided public housing. The 229 LHAs own and operate approximately 43,000 state-aided public housing units and 35,000 federally-assisted low-income housing units for families, the elderly, and people with disabilities (building replacement value over $10 billion). The public housing program plays a significant role in meeting several key aspects of EOHLC’s mission including: providing decent affordable housing for the Commonwealth’s poorest residents and reducing and preventing homelessness.
The Manager is responsible for creation, maintenance, and enforcement of all agency guidelines, standards, and technical assistance tools that support procurement compliance monitoring in DPHRA. The Manager is the Agency’s lead on all public housing-related procurements subject to state procurement law, MGL Chapter 7C, Chapter 30B, Chapter 30, Section 39M, and/or Chapter 149. The Manager then implements operational protocols for reviewing and approving bids, contracts, and Agreed Upon Procedures financial reviews. The Manager also provides technical assistance, advice, and training to LHA staff, their contractors and consultants, and agency personnel regarding proper public bidding procedures, contract execution, and Supplier Diversity Office (SDO)/Minority and Women Business Enterprises (M/WBE) requirements. The Manager also develops and implements standards for annually monitoring and evaluating LHA compliance with bidding laws. They represent the Division at public events, hearings, and meetings that are called by relevant state agencies. Finally, the Manager manages the procurement of all vendors in DPHRA from initial procurement through monitoring and invoicing.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):
1. Public Construction Procurement:
· Monitor compliance with bidding and procurement laws for all MGL Chapter 7C, Chapter 30, Section 39M, and Chapter 149 procurements throughout the Division of Public Housing and Rental Assistance.
· Review construction bid documents for accuracy and compliance with established laws, policies and procedures (e.g. contractor prequalification, general bid forms, sub-bid forms, bid deposits, and other statutorily required documentation).
· Review Division and LHA goods and services bid documents for accuracy and compliance with established laws, policies, and procedures.
· Division procurements include, but are not limited to, Architects and Engineers through the Designer Selection Committee, the House Doctor Program, Regional Attorneys program, Certified Public Accountants for the Agreed Upon Procedures; e-archiving, e-bidding, and e-hosting services; and other IT related services.
· Review and monitor contracts for construction and goods and services to ensure compliance with Agency standards and statutory requirements and approves as to form before agency execution.
· In consultation with the Office of the General Counsel, review and make recommendations for modifications to the Division’s contract forms to insure compliance with current statutes.
· Oversee, monitor and approve the Division’s implementation of the Supplier Diversity Program in accordance with established contract requirements.
2. Procurement Technical Assistance
· In consultation with the Office of the General Counsel, Attorney General’s Office, Inspector General’s Office, Division of Capital Asset Management and Maintenance (DCAMM), Secretary of State, Supplier Diversity Office, and other agencies or committees, and in coordination with Division Senior Staff, the Manager provides technical assistance to and advises 229 Local Housing Authorities, Contractors, and Division staff concerning public bids and procurement requirements.
· Develop and disseminate written procedures, guidelines, and toolkits.
· Develop and administer in-person and online trainings on relevant topics.
· Assist LHAs at bid protest hearings before the Attorney General’s Office and the Inspector General’s Office. This includes preparation of written documents and oral presentations.
· In consultation with the Office of the General Counsel, monitors construction litigation and provides assistance regarding same.
3. Program Administration:
· Work in partnership with Division Senior staff to develop and administer programs and policies.
· Work with Bureau of Housing Management to implement the Agreed Upon Procedures (AUP) and Performance Management Review (PMR).
· Follow up on procurement-related findings in AUP, PMR, and audits and refers/escalates as appropriate.
· Advise the Regional Capital Assistance Teams (RCATs) on bulk procurement and force account initiatives that take advantage of economies of scale.
· Directly implement a program for electronic archiving, plan hosting, and project-bidding services through outside vendors.
4. 30B Guidance and Compliance:
· Monitor compliance for LHA and EOHLC 30B procurements including service contracts and property dispositions. This may include providing guidance and technical assistance as needed, and reviewing disposition RFPs.
5. Manage the Designer Selection Committee:
· Maintain oversight over the Designer Selection Committee (DSC) including facilitation of monthly meetings, oversight over procurement materials, facilitation of contracts initiated through the DSC and any related data analysis work to ensure compliance and efficiency.
6. Supervision:
· Directly supervise one administrative staff who provides administrative support and phone line monitoring for the agency.
· Monitor employee workload and outputs, ensuring work can be accomplished in a timely and accurate manner; advocating for additional resources when appropriate; and, performing annual EPRS.
7. Operations/Data Tracking:
· Assist Bureau Director and Senior Staff with operational support, as needed.
· Provide data analysis to track how the Division meets goals and targets.
· Provide leadership on direction how to best align/re-align Bureau operations given staff capacity, LHA resources, and consultant resources.
8. Stakeholder Relationships:
· Build and maintain positive and productive relationships with the Local Housing Authorities, contractors, consultants, vendors, and other stakeholders.
· Collaborate on issues of common concern; communicate program information.
· Anticipate stakeholder concerns and facilitate resolutions; and, develop responses to requests for information, clarifications, data, and policy positions.
· Represent EOHLC at external meetings and events, as needed and appropriate.
PREFERRED QUALIFICATIONS:
1. Broad understanding of the technical and legal aspects of development, design and construction.
2. Ability to understand, explain and apply the provisions of the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
3. Thorough knowledge of program administration principles and techniques.
4. Knowledge of procedures related to public procurement and contracting.
5. Knowledge of management principles and practices, including planning, organizing, directing, staffing, controlling and budgeting.
6. Ability to study workflows and business operations, diagnose challenges, suggest solutions, and implement changes.
7. Knowledge of project management principles and techniques.
8. At least intermediate proficiency using Microsoft Word, Excel, Access, and PowerPoint
9. Experience collecting and analyzing data and preparing comprehensive reports
10. Knowledge of dispute resolution techniques and practices.
11. Highly developed negotiation skills.
12. Skill in problem analysis and resolution.
13. Ability to supervise and motivate staff to ensure maximum creativity and productivity.
14. A minimum of 5 years of progressive experience in the management of complex private and public development projects or agencies engaged in development activities is preferred.
15. A current Inspector General’s Massachusetts Certified Public Purchasing Officials Program (MCPPO) certificate. Designations in both Design and Construction Contracting and Supplies and Services Contracting is preferred and must be obtained within one year of hire.
16. Knowledge of and experience with MGL c. 149, c. 30 sec. 39M, and c. 30B
17. Thorough knowledge of state procurement rules and regulations.
COMMENTS:
Please upload resume and cover letter.
This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.
Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.
Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
PRE-OFFER PROCESS:
A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.
Substitutions:
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics?Explore our Employee Benefits and Rewards
An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.
Substitutions:
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics?Explore our Employee Benefits and Rewards
An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.