Experience

3 years’ experience working in a purchasing environment. Indirect spend experience essential. Previous experience within a manufacturing environment is desirable. ERP/MRP Systems:  Experiencing using ERP/MRP systems (Tropos is desirable), with proficiency in Microsoft Office.  (Outlook, Excel, Word) essential. Communication and negotiation skills:  Strong communication skills for managing suppliers and collaborating with internal teams, along with proven negotiation and cost saving skills.

Qualifications

Procurement or supplier/chain related qualifications such CIPS/MCIPS desirable.

For example:  Honours (4 year) College degree in Business Administration/Economics, Supply chain or Engineering.

Main Purpose of Job

The Procurement Officer will play a critical role in managing the purchasing of goods and services.  Negotiating with suppliers to reduce costs, minimise lead times, supplier performance, and ensure that our supply chain operates smoothly and efficiently.  The Procurement Officer reports to the Procurement Manager and work closely with various internal departments.

Key Tasks and Accountabilities

Overview

Supplier Management

Negotiate with suppliers to achieve favourable terms, reduce minimum order quantities (MOQ), and ensure timely delivery of goods and services. Communicates supplier issues to the Procurement Manager, Operations Managers and SPAs (Special Person Accountable). Participates in supplier meetings jointly with the Procurement Manager, SPAs, Site Engineers and Project Managers. Process new supplier/existing supplier change requests.

Cost Optimisation

Increase profitability through cost savings, favourable purchase price variances, and inventory reduction strategies. Performance areas: Cost savings - WAPT (weighted average payment terms), OTIF (supplier performance/ quality management), product and service specifications, works with Finance on asset management, knowledge of EHS (Environmental, Health and Safety), REACH legislation, imports, .  Handles project management-based work (e.g. setting up storerooms), change related work for trials on new parts / components used within the manufacturing environment).  Work with the Planning Managers and the Procurement Manager to ensure timely deliveries to meet cash and inventory targets. Source and negotiate in support for new parts introduction.

Purchase Order Management

Generate and manage purchase orders, ensuring accuracy in cost, unit of measure, supplier references and quantities. ERP Database Management:  Maintain data integrity in our ERP system, ensuring accurate purchasing data. Report supplier change disruptions.

Inventory Control

Continuously review stock levels ensuring that all materials are available and are in line with capacity plans whilst avoiding excess inventory.

Supplier Communication

Build and maintain strong relationships with suppliers, ensuring effective communication about purchase orders and delivery schedules.

Cross-Department Collaboration

Liaise with internal departments, including sales to monitor trends and spikes in demand, and technical teams to ensure accurate specifications are provided to suppliers. Supports all relevant Plant Procurement Operations functions. Ensures ASAT (Internal Audit) compliance and alignment to the GPPM (Global Procurement Processes Manual).  In line with Finance and the Procurement team manages all internal non-compliances.  The Procurement Officer executes on relevant Procurement strategies, measures and activities in close cooperation with the Procurement Manager.

Note:     This job description is a guide to the principal, current duties of the job.  It does not form part of the contract of employment.

Keys to Success

Awareness of manufacturing processes. Understanding of Technical/materials/yields. Approvals/quality systems. Overview of planning and operational scheduling. Understanding of key business areas including Financial, Operations, Planning, Supply Chain, Maintenance. Organisational skills:  Excellent time management, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Strong analytical skills/knowledge of market trends/risks/opportunities/competitive advantage. KPI Understanding:  Knowledge of key business production KPIs, including Safety, Quality, Delivery, and Performance. Provide support to Purchasing team in case of escalations. Able to drive and willing to attend other locations.