Company Description

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV's operations, visit our website: www.snv.org. 

Purpose of the Job

SNV is seeking a dynamic and pragmatic professional to support SNV in delivering impactful, high-quality, compliant, and well-managed projects. The Procurement Operations Officer is part of operations within a country, which focuses on providing operation support services in the countries, to ensure the availability and quality of procurement and contract management system to fully support SNV operations.

The main purpose of the Procurement Operations Officer is to work as part of the operation team, managing all responsibilities related to local procurement, The procurement officer is responsible for ensuring quality in procurement management support across the Ethiopia programme

Job Description

Operation Delivery

Receive and process orders assigned by the Procurement and Admin Coordinator or responsible person from Addis Ababa or regional Offices, checking that order has been correctly filled, that quantity/specification is provided, and the order has been properly authorised.Prepare request for quotation for required suppliers and service providers, with complete specifications, indicate closing dates to receive quotations, receive quotations and prepare a bid analysis as per the received quotations. If required, prepare purchase orders (POs) ensuring correctness and details of specifications, quantities and financial information for submission and approval.Where requested, help/liaise with requesters/Budget Holders to develop specifications, availability, rough costing as per previous procurements offers or current market.Ensure compliance with SNV and donor procurement policies and procedures. Assist in the development of the vendor list and participate in market assessment as required.Assist the Procurement and Admin Coordinator and team in the process of prequalifying supplier and initiation of Framework agreements.Ensure all procurement files are held in soft copy in the procurement and contracting share point, and the completed file is correctly labelled.In liaison with the logistics team, coordinate the reception of goods from suppliers and follow up with suppliers / transporters on items missing or damaged in transit.Ensure delivery dates and time is shared with the warehouse personnel, cluster and regional focal person well in advance before delivery of the goods.Issue local tender and Facilitate evaluation of supplier offer by tender committee based on criteria.Ensure procurement is undertaken in a timely manner to minimize delay on targeted program. Ensure that assigned tasks updated in procurement tracking report in share point and system then update to Procurement specialist and other concerned parties.Develop a clear knowledge and understanding of SNV procurement and contracting procedures and application of SNV ERP as well as SBD system.Support the regional teams in procurement process and other operations related activities.Prepare and share weekly and monthly procurement report to procurement coordinator.

Additional Roles

Ensure that the following files are correctly scanned and uploaded in procurement share point.Complete Procurement files according to checklistConduct terrorist check for all suppliers and due diligence signature by suppliersEnsure that all email correspondence and electronic files are stored in a structured and organized manner (oversight and management of the shared drive for procurement)Take up any additional responsibilities assigned by the line manager.

Qualifications

Educational Qualifications and Experience

Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration, Management or a related field.A minimum of four to five years of relevant experience in procurement activities.

Additional Skills

Strong knowledge and skills in procurement techniques within the context of the position.Knowledge of Donor funding regulationsProficiency in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with ERP systems.Ability to plan with good organizational skills, including prioritization and ability to work under pressure.Good reporting and communication skills.Attention to details.Initiative and ability to follow up on issues.Interpersonal and negotiation skills.Ability to work independently and meet deadlines.High level of integrity and ethical conduct.

Competencies:

Problem analysisResult orientationInitiativeCommunicationPerseverance

Additional Information

Contract Type: National - Full time

Expected start date:  As soon as possible

Duty Station:  Addis Ababa

Contract Duration: One year with the possibility of extension based on performance and budget availability.

How to Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 9th of February 2025. Please submit your application only via Smart Recruiters. All information will be kept in strict confidentiality. 
If we see that your experience and skills match the requirements of the position, we will contact you to advise on the next steps in the recruitment process.

Working at SNV  
SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to, an internal and global network of experts.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation, and more.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.  

SNV is an equal opportunities employer and female candidates are encouraged to apply.

We do not appreciate third-party mediation based on this advertisement.