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Job Title: Procurement Responsible Sourcing Specialist
Location: Kuala Lumpur, Malaysia
Employment Type: Full-time
The job
The role will support AVEVA's Environmental, Social and Governance (ESG) efforts primarily in the Responsible Sourcing Program and will be reporting into the Procurement team under Finance.
Roles and Responsibilities
Assist in executing processes to verify suppliers’ compliance with AVEVA’s Supplier Code of Conduct (the Code) including through self-assessment questionnaires and audits.
Support engagement and remediation efforts with suppliers who are out of compliance with AVEVA's Code, supporting on the development and fulfilment of corrective action plans.
Support to track overall progress (KPIs, dashboard and action plans) for achieving enterprise-wide goals associated with responsible sourcing.
Support in building the capacity of the AVEVA Procurement function and key buyers from across the business on responsible sourcing, creating education trainings, communication materials and resources as needed.
Supporting AVEVA’s 3rd party supplier due diligence process, including background screenings and reputational due diligence efforts
Reviewing responsible sourcing compliance and conformance procedures, recommending modifications where appropriate
Help prepare regular updates and reports on responsible sourcing activities, supplier issues, and engagement outcomes.
Providing timely updates to key stakeholders on ESG related supplier risk evaluations
Supporting resolution of ESG related issues raised through the due diligence process escalations
Supporting supplier audits and reporting (related to compliance responsibilities) through the supplier risk ranking process
Supporting Procurement to monitor and reinforce compliance to internal due diligence policies and procedures
Supporting Procurement to encourage suppliers’ compliance to AVEVA applicable compliance policies and procedures
Maintaining effective communication with internal customers / functional stakeholders.
Driving supplier accountability through both partnership and enforcement of corrective actions
Key relationships
The role will report to Procurement VP
This role will work closely with the Responsible Sourcing Analyst to ensure alignment and effective execution of responsible sourcing initiatives
Key relationships will include:
Members of Global Procurement unit
Members of Finance, Legal Procurement and Compliance, and Sustainability units
Global Process Owner – Procure to Pay (GPO P2P)
Senior members from other business units
Requirements
Experience with supplier due diligence process standardisation within a large, multi-layered, global organisation
Design and manage supplier surveys, drafting communication templates, newsletters, and updates to drive supplier engagement around responsible sourcing objectives, with guidance from senior team members
Knowledge of Environmental, Social and Governance (ESG) frameworks and tools related to responsible sourcing and third-party supplier management, including but not limited to the
UN Guiding Principles on Business and Human Rights,
OECD Due Diligence Guidance for Responsible Business Conduct,
Responsible Business Alliance standards,
EcoVadis and CDP Supply Chain questionnaires
Basic knowledge on GHG Protocol, SBTi Net-Zero Corporate Standard, Supply Chain Decarbonisation is a plus.
Comfortable working with large volume of data
Experience working with diversified pool of suppliers
Experience with transformational programmes beneficial
Familiar with Procure-To-Pay process within ERP system
Proficiency in tools like Power BI, Microsoft Power Automate, and Excel for data visualization and workflow automation is a plus
Positive attitude and comfortable managing ambiguity
An ability to think innovatively and creatively when faced with difficult situations
Challenging style, able to deal confidently with objections and difficulties
Excellent stakeholder management and presentation skills
Excellent communication in English, both written and verbal
Strong personal resilience
Experience of Oracle Fusion, SAP, Vendor Master Data, Amber Road
Understanding of IT interaction between process and related systems
A strong procurement background with additional supply chain and responsible sourcing related experiences
University Degree
CIPS or APICS certification is a plus
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.