General Description

Pay Range: $35 - $40 per hour

The Procurement Specialist is responsible for evaluating vendors based on price, quality, reliability, and technical support.  The Procurement Specialist will contract the appropriate product to be delivered, and discover the best ways to cut procurement and shipping expenses, so that the program can operate within the budget and timeline.

Role and Responsibilities 

Perform the following for IMAP 

Track and maintain cradle to grave procurement lifecycle (ie. SpendMap approvals, purchasing/payment of Purchase Orders, maintaining a clean procurement file, etc...) 

Keep and maintain a clean and accurate file of documentation according to Corp. Policies, FAR, and IMAP contract requirements. 

Keep updated records; orders, cost, receipts 

Evaluate vendors based on price, quality, reliability, and technical support, contract the appropriate product to be delivered 

Devise and use fruitful procurement and sourcing strategies 

Discover the best ways to cut procurement and shipping costs, so that the program can operate within budget and timeline  

Discover profitable suppliers and initiate procurement partnerships 

Negotiating with external vendors to secure advantageous terms 

Approve the ordering of necessary goods to fill orders by reviewing all documentation and following all Corp. Policies, FAR, and IMAP contract requirements 

Collaborate with key personnel to ensure clarity of the specifications of equipment for Purchase Orders, Tools, Uniforms, Equipment 

Coordinate with Inventory Specialist to ensure no shortage of pertinent items (ie. Gen Laptops, Excess Equipment) 

Provide monthly reporting metrics 

Maintain records of accurate spending within SpendMap 

Follow the approval process for purchases and obtain the appropriate approval(s) as required 

Maintain an open line of communication with the COR for approvals and clarification as applicable 

Provide weekly order status through the department tools (ie. Purchase Order Tracker, SpendMap, mHelpDesk, etc...) 

Conduct timely and accurate monthly credit card reconciliation 

 

Deliverables may include: 

Daily credit card reconciliation  

Monthly credit card reconciliation (final review)  

Daily ordering status 

Daily program Purchase Order completion (%)