JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary 

This position will be responsible for providing support to Producers as well as Production Support in marketing, financing and equity placement of real estate transactions from start to finish. 

Responsibilities Include 

Partner with team to help achieve team’s production and operational goals 

Search, add, edit Investor information, and run reports within JLL’s CRM Systems 

Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development 

Input incoming Confidentiality Agreements for properties into JLL Systems and manage electronic archives 

Provide support to team in technology applications, i.e., CRM, Salesforce, Apto, RCM, Eloqua, PeopleSoft, Outlook, Word, and other company supported programs 

Provide support with production of property marketing materials (i.e., writing, research, mapping and demographic analysis). 

Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors 

Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars 

Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards 

Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books 

Schedule, set up and clean up meetings, lunches, and corporate events  

Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings 

Prepare and process expense reports on a regular and timely basis.  

General day-to-day office management (i.e., printing, IT & AV troubleshooting, manage catering/conference room setup, mail distribution) 

Assist in the maintenance of project files, including budgets – vendor invoice processing, production schedules, copies and completed work samples. 

Requirements 

Bachelor’s Degree or commensurate experience preferred 

Workplace experience, minimum of 2 years in administrative support role required 

Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook 

Experience with CRM databases preferred (Salesforce, Apto) 

Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice. 

Qualifications 

Excellent planning and organizational skills 

Attention to detail 

Strong written and verbal communication skills 

Excellent proofreading skills 

Proven ability to take initiative and follow through with limited guidance and direction 

Understanding of and commitment to client services 

Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service – team player 

Ability to learn and master new skills quickly and independently 

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.