Company Description

SNV is a global development partner, deeply rooted in the countries where we operate. We are driven by a vision of a better world: A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalyzing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises. Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigor. We do this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in more equitable lives for all. 

Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. 

For more information on our operations in Ethiopia and SNV generally visit our website: www.snv.org  

Project background 

SNV Ethiopia is recruiting an experienced, Program Administrative Officer for an anticipated flagship program. The program aims to secure 800,000 dignified and fulfilling job opportunities for rural young women.  The program will embrace a market system approach in high-potential value chains, (horticulture, poultry, dairy, and complementary value chains), grounded in seven regional clusters. 

The Program Administrator is appointed to the program to facilitate and provide administrative and operational support to the project. The administrator is based in the Addis Ababa office and is part of the national team.

Summary of the Position

The purpose of this role is to ensure that the relevant administrative and operational processes are in place and are adhered to, which are necessary for a smooth implementation of the program. The Program Administrator therefore plays a key role, in linking the project implementation team to the support services (HR, Finance, Procurement, Logistics). and there are two linked roles:

Linking the national team to the support services, i.e. playing a pro-active role in submitting relevant documentation to the SNV support services and making a follow-up that the conditions are in place for the services to be delivered.Linking the cluster teams to the support services, i.e. ensuring that cluster teams can adhere to corporate standards and are fully connected to the support services.Maintain various project documents both in hard and soft copies (agreements, training manuals, MOUs, consultancy documents, etc)

The position requires hands-on experience in understanding and implementing processes of procurement, finance, and other required facilities to create an enabling environment for technical staff to implement the project activities on time.  The ability to prepare documents complying with the procedures to be submitted for support services and to proactively follow up on a day-to-day basis is very crucial.

Job DescriptionGathers relevant data and provides input to administrations and/or keeps basic administrations, based on administrative procedures and formats.Ensure compliance with the SNV and donor compliance in the financial, procurement and logistics proceduresContributes to complete and up-to-date administration procedures and formats.Link with support services and facilitate procurements and other office facilities both for national and cluster teams as per the regulation and guide of SNV. This includes office supplies and other procurements, vehicle arrangement, meeting room reservation, payment facilitation, event organization etc.Timely procured and office facilities in placeSupports the national advisors, cluster teams, and management in preparing and compiling all documentation required for payments mainly for consultancy services, startup supports, workshops and training and other related payments.Makes a follow-up to ensure that payments are made timely and correctly.Ensures that payments for the program activities are made correctly and timely.Follow-up and documentation of program files including consortium partners and other stakeholders:Compile program-related information and documentation at the program office level. Follow up with partners to ensure submission of relevant documents of each partner and stakeholders in the program filingKeep both hard and soft copies of program documentsFile all relevant letters and communications in the program fileWork closely with the program communication, finance, and MEAL team  to support the program activities

Qualifications

Education and Experience  

A minimum of BA degree in business management and administration, management, Accounting, Secretarial science, and related fields  At least 5years’ experience in general administration, management, procurement, and financial management, preferably with an INGO in a similar capacity in a field positionStrong background and work experience in donor-funded programs.Excellent computer skills and proficiency in Excel, word, outlook, and accessExcellent communication skills both verbal and writtenKnowledge of and experience in organizational effectiveness and administrative/operations and customer management implementing best practices.Excellent interpersonal skills and a collaborative style.Team player and flexible.A demonstrated commitment to high professional ethical standards and a diverse workplaceAbility to work under pressure, and prioritise workload according to the changing needs of the project

Additional Information

Contract Type: National - Full time

This position will be based on Donor Funding and approval confirmation.

Expected start date:  February/March 2025

Duty Station:  Addis Ababa - Ethiopia

Contract Duration: Two years with the possibility of extension based on performance. 

How to Apply? 
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on January 22th, 2025. 

Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality. 
If your experience and skills match the position's requirements, we will contact you to advise on the next steps in the recruitment process.

Working at SNV  
SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse environment. Our staff benefit from and contribute to, an internal and global network of experts.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation, and more.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for national and internationally determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill out a questionnaire regarding misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct." This Statement of Conduct adopts the definitions used in the Scheme. 

SNV is an equal opportunities employer, and female candidates are encouraged to apply.

We do not appreciate third-party mediation based on this advertisement.