Under the supervision of the Program Development Head, the Program and Administrative Assistant IV supports the implementation of programs, as well as provides office support to the day-to-day operations of the Section.

Main Duties and Responsibilities:

I. Program Management Support

Prepares and maintains the monthly calendar of scheduled programs Collates program data such as number of attendees, estimated gross earnings, etc., and submits them to the Program Development Head for review Documents program sessions and provides observation notes on class flow, class participation, class conduct, etc. to the Program Development Head and Program Development Officers Assists the Program Development Officers and Program Development Assistant in research by conducting desktop research and reviewing of available resources to complete the prescribed report template

II. Administrative Support

Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated Ensures that office supplies and resources are replenished, properly stored, and in good working condition Monitors the inventory of office supplies and resources regularly, and coordinates with the Administrative Services Group for requisition Handles coordination and logistical support requirements for meetings, events, and activities o Prepares materials and sets up the venues for meetings headed/organized by the Section Prepares Minutes of the Meeting and submits them to the Program Development Head / Program Development Officers for review

III. Records Management Support

Updates database and maintains files and records of correspondences, documents and other materials of the Section in a systematic manner and consistent with the need to protect confidentiality and data privacy. Maintains physical and digital copies of Memorandum of Agreement (MOAs), Memorandum of Understanding (MOUs), Partnership Agreements, Accreditations, etc. o Updates the contact information of resource persons, clients, partners, and suppliers, etc. Tracks and records the status of the job orders, transmittals, etc.

IV. Performs other work-related tasks that may be assigned by immediate supervisor and authorized representatives.