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Summary of Work Activities and Responsibilities:

The Program and Administrative Officer II performs functions in support of the Office of the Director’s mandates. The position assists in managing the projects of the Director, facilitating opportunities for partnerships, monitoring the capability development of the CCE team, and overseeing the recruitment strategies of the Center.

Main Duties and Responsibilities:

I. Project Management Support

Provides support to the Director for new program initiatives and projects. Attends client calls and/or business development meetings, upon the instruction of the Director. Keeps abreast of industry trends and practices that might affect the prospective project, and provides feedback to the Director on how to anticipate and manage its possible impact. Prepares the necessary materials, infographics, and presentation kits. Assists in facilitating opportunities to network, managing and maintaining client relationships and partnerships. Documents all meetings, proceedings, events, projects and activities of the Director, taking crucial notes of pertinent information relevant to the success of the projects. Tracks the different projects of the Director. Records pertinent and assigned data in the Office database, ensuring the timely updating of records, and recommends strategies on how to improve the seamless capture of data.

II. Administrative Support

Monitors the schedules and appointments of Director in relation to external clients and partners, and programs conducted outside the campus. Coordinates closely with the University Marketing and Communications Office, and CCE’s Marketing team in creating communication campaigns, ensuring compliance with University directives, protocols, and branding guidelines related to communication. Maintains records of learning development needs and program attendance of CCE employees. Ensures that all documents and contracts for approval are adequately supported and properly conceptualized.

III. Internal Recruitment and Internship Program Management

Oversees employee recruitment strategies of the Center, in consultation with the HR Cluster. Manages the internship program for the Center as part of its recruitment strategy. Keeps track of CHED regulations in relation to internship program. Identifies possible internship opportunities by coordinating and cultivating relationships with various academic departments in the University, and with other schools. Prepares Memorandum of Agreement (MOAs) and other internship/ partnership agreements, and facilitates the routing for necessary approvals in coordination with the University Legal and Compliance Office (ULCO) and University Data Protection Office (UDPO). Serves as a liaison between the students and the academic departments in addressing inquiries and/other concerns about the internship program. Gathers feedback from the interns and the internal stakeholders regarding the run/course of the internship program to continuously monitor that objectives and agreements are attained.

IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.