Job Title Program Assistant-4-H Agency Prairie View A&M University Department Cooperative Extension Programs Proposed Minimum Salary $15.25 hourly Job Location Prairie View, Texas Job Type Staff Job Description Under the general supervision, the Program Assistant provides standard program and clerical support and assists staff with other extension program initiatives for the 4-H and Youth Development (4-H) unit with Prairie View A&M University’s Cooperative Extension Program (CEP). This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate. Responsibilities: + Manages all office pro4-Hures and other tasks as assigned and requested, including the preparation of correspondences, documents and reports; + Manages all incoming and outgoing communications and inquires for the office and serves as the initial point of contact for program participants regarding outreach and educational opportunities; + Coordinates appointments, itineraries and schedules for 4-H Program Leader and 4-H Program Specialist; + Assists with the development of educational content and with developing and implementing marketing strategies for program promotion, including development of news releases, newsletters, flyers and brochures; + Assists with content, design layout, original graphic design formatting and formatting of publications, presentations and workshop resources; + Provides photography, videography and social media outreach services for 4-H activities; + Works toward raising awareness of 4-H and other extension outreach programs and updates mailing lists/listservs; + Maintains departmental website and calendar of events and communicates relevant information for external website updates; + Maintains the 4-H data management program; + Assists program staff with web-based research, collecting data and the preparation of internal and external reports for grant monitoring and reporting activities; + Assists in the preparation of the annual reports; + Assists with program planning and collection, review and processing of enrollment and/or volunteer forms; + Coordinates business travel and itineraries for program staff as requested; + Makes university credit card purchases and reconciles purchases; + Creates purchase requisitions and receiving actions in purchasing system; + Maintains proper inventory of office supplies and equipment; + Maintains detailed records and organizes files for safe keeping, accessibility, documentation and retention purposes according to program, university and system guidelines; + Participates and assists in college-wide events, activities, committees and performs other duties as deemed necessary. Required Education and Experience: + Bachelor's degree or equivalent combination of education and experience. + No prior experience required. Required Knowledge, Skills and Abilities: + Knowledge of word processing, spreadsheet and database applications. + Effective verbal and written communication skills.Ability to multitask and work cooperatively with others. + Ability to work with sensitive information and maintain confidentiality. + Strong interpersonal and organizational skills. Other Requirements: + Must maintain a valid driver’s license. + Must be able to lift 50 lbs. + Some travel required, must be available for some overnight stays as well as some evening and Saturday work. + Must be able to maintain an organized and professional office space and appearance at all times. Special Requirements: + Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience. Job Posting Close Date: + Until Filled Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. + Resume or Curriculum Vitae + Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu . Your career opportunities with a “University of the First Class” begins here! Prairie View A&M University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. + About PVAMU (https://www.pvamu.edu/about\_pvamu/) + Human Resources + Employee Benefits (https://www.pvamu.edu/hr/benefits/) + Office of Equal Opportunity and Diversity + PVAMU Newsroom (https://www.pvamu.edu/newsroom/) + PVAMU YouTube