Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:
We are currently searching for Program Assistant to provide various administrative duties, including administrative, procedural and informational support to staff and management by organizing, collecting, analyzing, and presenting information for the NIAMS Science Communications and Outreach Branch (SCOB). The incumbent assists with coordination and execution of multiple communications programs and projects, attends team meetings and provides meeting summaries, tracks and controls files related to communications projects, and provides calendar and scheduling support to SCOB leadership and staff. Candidate should have the ability to work well with all levels of management and staff.  This is a full-time, on-site opportunity in Bethesda, MD.  

Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization, and prioritization of tasks.Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.Provide high-level administrative task support within the Branch.Research requested information and provide it to the requestor; maintain status of projects; follow up on actions through contact with office staff.Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.Schedule and maintain tracking system for all activities, coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken, and keep government abreast of all commitments via the maintenance of daily calendar.Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.Review and summarize the content of incoming materials, specially gathered information, or meetings.Coordinate meetings, conference calls, seminars, workshops, and courses for staff includes meeting logistics (conference room and audio-visual reservations), prepare meeting agendas, handouts, background materials, slides, etc., and communicate meeting details with participants and presenters.Maintain office records including office procurements and reimbursement procedures, oversee inventory of office supplies, prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items, and collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.

What You Will Need:

Associate’s degreeMinimum of TWO (2) years of executive support experience.

What Would Be Nice To Have:

Microsoft 356 Fundamentals Certification desiredEducational background in Biology desiredSocial MediaKnowledge of the Federal Travel Regulation (FTR)Project and website content managementMeeting coordination, generating minutes/summary reportsProvide Executive level supportOutreach ActivitiesTravel planningScheduling and CalendaringData analysisMS Office, including SharePointConcurCanva

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance

Personal and Family Sick Time & Company Paid Holidays

Parental Leave

401(k) Retirement Plan

Group Term Life and Travel Assistance

Voluntary Life and AD&D Insurance

Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

Transit and Parking Commuter Benefits

Short-Term & Long-Term Disability

Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

Employee Referral Program

Corporate Sponsored Events & Community Outreach

Care.com annual membership

Employee Assistance Program

Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.