Program Assistant
Rutgers University
Recruitment/Posting Title Program Assistant Job Category Staff & Executive - Administrative & Support Department RWJ-Child Health Institute Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Child Health Institute of NJ at the Robert Wood Johnson Medical School.
Under the direction of the Director of the Center for NeuroMetabolism (CNM), the Program Assistant provides essential administrative and program support to the Director, Program Manager, department faculty, and other professional and research staff. This position plays a key role in supporting the Center’s daily operations, coordinating office procedures, and fostering seamless interactions with various departments, divisions, and administrative offices within the University and medical school, as well as external stakeholders and the public.
The Program Assistant will be responsible for assisting in the development, implementation, and monitoring of departmental projects, ensuring adherence to timelines and attention to detail. They will act as a liaison across multiple teams and handle a variety of personnel-related tasks. Additionally, this role involves providing direct administrative support to department faculty, managing schedules, and prioritizing assignments with discretion and independent judgment.
Key responsibilities include supporting departmental activities, coordinating events, addressing inquiries, resolving issues, and ensuring smooth daily operations of the CNM. The Program Assistant is expected to exhibit a proactive and organized approach to problem-solving and contribute to the Center’s success through effective communication and collaboration.
Among the key duties of this position are the following: Assists managers, administrators, and faculty with matters relating to the CNM programs. Manages databases for specific projects within CNM. Collects data for the CNM programs. Participates in CNM and other related meetings. Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops. Assists in the preparation of reports, presentations, and correspondence. Respond to inquiries as directed and distribute informational materials. Assists in submission of purchase requisitions. Maintains records and files. Provides secretarial support for training programs. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 20S Position Salary Annual Minimum Salary 55626.00 Annual Mid Range Salary 66422.00 Annual Maximum Salary 78628.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Child Health Institute of NJ at the Robert Wood Johnson Medical School.
Under the direction of the Director of the Center for NeuroMetabolism (CNM), the Program Assistant provides essential administrative and program support to the Director, Program Manager, department faculty, and other professional and research staff. This position plays a key role in supporting the Center’s daily operations, coordinating office procedures, and fostering seamless interactions with various departments, divisions, and administrative offices within the University and medical school, as well as external stakeholders and the public.
The Program Assistant will be responsible for assisting in the development, implementation, and monitoring of departmental projects, ensuring adherence to timelines and attention to detail. They will act as a liaison across multiple teams and handle a variety of personnel-related tasks. Additionally, this role involves providing direct administrative support to department faculty, managing schedules, and prioritizing assignments with discretion and independent judgment.
Key responsibilities include supporting departmental activities, coordinating events, addressing inquiries, resolving issues, and ensuring smooth daily operations of the CNM. The Program Assistant is expected to exhibit a proactive and organized approach to problem-solving and contribute to the Center’s success through effective communication and collaboration.
Among the key duties of this position are the following: Assists managers, administrators, and faculty with matters relating to the CNM programs. Manages databases for specific projects within CNM. Collects data for the CNM programs. Participates in CNM and other related meetings. Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops. Assists in the preparation of reports, presentations, and correspondence. Respond to inquiries as directed and distribute informational materials. Assists in submission of purchase requisitions. Maintains records and files. Provides secretarial support for training programs. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 20S Position Salary Annual Minimum Salary 55626.00 Annual Mid Range Salary 66422.00 Annual Maximum Salary 78628.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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