Duties and Responsibilities

Administrative and Logistical Support for all five centers under Gokongwei Brothers School of Education and Learning Design Program assistance for the Centers’ training and development courses offered online or onsite to the University and other partner institutions Creates registration and evaluation materials for center programs, tracking participants’ registration and evaluation responses Responds to email inquiries, replying to participants’ concerns and trouble-shooting program issues. Maintains participants’ records and files Arranges logistics for program talks, webinars and training activities of the centers Manages Zoom rooms, mans / facilitates virtual breakout rooms for webinars Prepares certificates and badges for participants and sends these out to completers. Prepares of end-of-program reports to be submitted to respective partner institutions and government agencies involved.

Other Duties and Responsibilities

Coordinates with government agencies and partner institutions Serves as liaison between centers and institutional partners or government agencies Assists the center directors in the preparation and filing of incoming/outgoing correspondences Receives and transmits documents/letters, papers, and projects for the directors of the five centers Maintains the email inboxes of the five centers, replies to incoming messages and follows up on pending matters Keeps and updates records of each center’s programs and its participants Serves as project assistant in the development of new online courses Research - Assists faculty in finding related literature and other resources on them course topic. Copyright review - Reviews all course materials and validates that there are no copyright violations. Style review - Reviews and edits in course narratives in terms of grammar and punctuation. Citation review - Reviews course narratives and ensures that proper in-text citation and bibliography are provided, following the APA format.

Fiscal Duties and Responsibilities

Prepares requests for petty cash vouchers, orders for check, budget transfer, liquidation reports for center related programs. Prepares billing statements, invoices and payment orders as needed by the centers Files and submits requests on the Central Accounting Office Payments System (CPS) as Originator for centers Maintains and monitors accurate ledgers of office revenue, expenditures and budgets. Assists in preparing the yearly budget proposal for the five centers