Position Information Posting NumberSRGV7973 Working TitlePROGRAM ASSISTANT Number of Vacancies1 LocationEdinburg, Texas DepartmentCollege of Liberal Arts / Interdisciplinary Programs and Community Engagement FTE0.5 FLSANon-Exempt Scope of Job To provide support and assist with the overall administration and development of specific department programs. Description of Duties + Assists with program planning and implementation. + Compiles, sorts, and organizes data for entry into database. + Distributes program information and conducts program research. + Initiates, develops and sustains strong positive relations with stakeholders to ensure achievement of the mission and goals of the department and/or college. + May track and report on current trends to determine future program needs. + Assists in preparing reports on the status of the program, including state of development, proposals, budget variances, or other documents as required for the program. + Assists in the coordination of events, including but not limited to, lectures, lectures series, workshops, meetings, and short courses. + Greets visitors and communicates with customer, employees, and other individuals to answer questions, disseminate and/or explain information. + May maintain financial records, including reconciliation of department accounts. + Assists in the creation and distribution of program materials, forms, and general correspondence. + May provide program specific training. + Performs other duties as assigned. Supervision Received Special supervision from assigned supervisor. Supervision Given None. Required Education High school diploma or equivalent. Preferred Education N/A Licenses/Certifications None. Required Experience + Three (3) years of general office experience or other applicable experience related to the program, or + One (1) year of the required experience with an Associate’s degree or 60 college credit hours. Preferred Experience N/A Equipment Use of standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work may be required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Other Proficiency with Microsoft Office suite. Excellent customer service and communication skills. Capacity to multitask under pressure and respond professionally to all inquiries. Ability to interact in a professional manner with faculty, staff, students, and the public. Ability to exercise judgment and collaborate effectively in the solution of practical program relating to office operations and data collection. Physical Capabilities N/A Employment CategoryPart-Time Minimum SalaryCommensurate with Experience Posted SalaryCommensurate with Experience Position Available Date12/20/2024 Grant Funded PositionYes If Yes, Provide Grant Expiration Date08/31/2029 Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. Special Instructions to Applicants Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information. Additional Information UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development . Quick Linkhttps://careers.utrgv.edu/postings/45556 Posting Supplemental Questions Required fields are indicated with an asterisk (*). + * Are you a current UTRGV employee? + Yes + No + * Are you now, or previously, employed by The University of Texas System or any of its institutions? + Yes - I currently am employed by the UT System or its institutions + Yes - I have previously been employed by the UT System or its institutions + No - I have never been employed by the UT System or its institutions + * Please select your highest level of completed education. + 6th grade education + 10th grade education + High School Diploma or GED + Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours + Bachelors Degree from an accredited university + Masters Degree from an accredited university + Ph. D. or other terminal degree from an accredited university + None of the above + * Please provide the field of study for your education: (Open Ended Question) + * Please indicate the number of years of work experience you have directly related to the position in which you are applying for: + Less than 1 year + 1 year + 2 years + 3 years + 4 years + 5 years + 6 years + 7 years + 8 years + 9 years + 10 years + Over 10 years + * Do you meet the minimum requirements for this position? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application + Curriculum Vitae + Unofficial Transcripts + Reference Letter 1 + Reference Letter 2 + Reference Letter 3 + Certifications and Licenses + Training Certificates + Other Document + List of 3 References + Unofficial Transcripts 2 + Unofficial Transcripts 3 + Letter of Interest + Unofficial Graduate Transcripts + Additional Document