Req #: 243634 Department: HOUSING & FOOD SERVICES Posting Date: 02/24/2025 Closing Info: Closes On 03/10/2025 Salary: $3,749 to $5,010 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20250130-a11y.pdf) **PROGRAM COORDINATOR** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **POSITION PURPOSE** Serve as the primary point of contact for students, staff and guests seeking information about Residential Life programs and/or the operation of the residence halls and administrative offices. Work collaboratively with all HFS units in support of Residential Life financial procedures, use of technology, and other unit-wide initiatives. **DUTIES AND RESPONSIBILITIES** Administrative Support (50%) + Serves as the point of contact for the HFS Central Office Res Life suite for unit partners, for internal and external questions. + Oversees Sonitrol security permissions and access to Residential Life spaces. + Liaises with Sonitrol Pacific and HFS Facilities staff to update security systems and procedures in Residential Life offices and other managed spaces. + Provides information related to Residential Life program policies, procedures, and operations. + Provides operational support to the Residential Life Team as assigned, including coordinating Residential Life courier schedule, coordinating meetings, reserving spaces, distributing agendas, and recording and distributing meeting minutes. + Provides support to the Director of Residential Life, Program Support Supervisor, and Operations Specialist as assigned. + Manages the Residential Life posting policy and maintains the content located on the HFS Posting Policy site. + Acts as a resource for Document Accessibility best practices and audits. + Performs administrative tasks relating to onboarding and off-boarding student leaders and staff. + Serves as a member of and provides administrative support for several department and unit-wide committees and workgroups. + Utilizes SharePoint, Microsoft Office and Adobe InDesign in support of Residential Life projects. + Process travel arrangements and reimbursements for student leaders/student staff members. + Supports unit poster distribution procedures, maintain digital signage ads, and organize courier schedule. + Participates in HFS Central Office Front Desk reception coverage as needed.Financial Processes (20%) + Completes purchases on behalf of Residential Life utilizing a variety of procurement methods and reconciles all transactions in alignment with university procurement policies and procedures. + Interprets financial policies/procedures and serves as a resource to Residential Life staff. + Serves as a Reviewer of financial transaction documentation for compliance; initiates corrective action to eliminate discrepancies between budget related documentation, informing supervisor of discrepancies. + Serves as a Workday and procurement resource for Residential Life staff area teams as needed.Resource Maintenance (15%) + Owner of digital signage process for Residential Life; manages permissions, creates resources, and conducts training. + Manages troubleshooting of On-Call resources including technology and auto fleet as needed for staff who serve in the after-hours On-Call rotation providing 24/7 coverage for high level issues. + Manages, develops and enhances use of SharePoint and provides training and on-going SharePoint user support to Residential Life staff and student leaders. + Manage information systems and resources in Residential Life in collaboration with HFS IT, including laptops, cell phones, and shared unit hardware. + Manage the SharePoint sites and tools, including access, initiatives, content maintenance, training and on-going user support to staff and serving as liaison between student staff and HFS IT as needed. + Maintain portable technology (laptop, microphones, etc.) and facilitate set-up used for weekly unit-wide meetings.Other Responsibilities (15%) + Provides direction to the student employee Office Assistants in the Terry Central Office within Residential Life. + Participates in staff selection activities and training activities for Residential Life student leaders, office assistants, support staff, community managers, and other positions as needed. + Participate in unit and HFS trainings, meetings, committees, and move-in and move-out activities. + Coordinates special projects as assigned. + Performs other duties as assigned.Supervision ProvidedThe position works under general supervision and reports to the Program Support Supervisor.Supervision ExercisedThe position provides incidental direction to student employees throughout the year. **POSITION DIMENSIONS** Working knowledge of residential life and program administration are keys to successful performance.Though hired into a specific working title or location, all employees of Housing & Food Services are expected to support overall operations by: participating in cross-training, providing coverage during staff absences or high business volume, participating in production and/or service of special events, and being willing and able to perform additional, related duties and/or be reassigned to another work unit. **WORKING CONDITIONS** This position works a regular Monday through Friday schedule; however, it may require the occasional evening and weekend commitment for special events. **MINIMUM REQUIREMENTS** + High school graduation or equivalent AND two years of administrative experience. + Equivalent education/experience. **DESIRED QUALIFICATIONS** + One year of experience working in a residential life or residential housing program. + Proficiency with SharePoint, creating pages, libraries, workflows and forms. + Experience with budget tracking, maintenance and monitoring, and developing new software skills. + Attention to detail. + Outstanding oral and written communication skills. + Success interpreting and communicating complex policies, procedures and agreements. + Proficiency with MS Office applications. + Equivalent combinations of education and experience may be considered. **CONDITIONS OF EMPLOYMENT** + A satisfactory outcome from the employment verification and reference check processes. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.