Department
SSD: Academic Administration: Staff and Temporary Employees
About the Department
Job Summary
Under the supervision of the Senior Program manager, the Program Coordinator provides administrative support for a set of interdisciplinary undergraduate programs in the Social Sciences Division, including the Summer Institute in Social Research Methods (SISRM) and several undergraduate minors. This position plays a key role in the successful planning and execution of the program activities for a summer workshop series, as well as academic year program recruitment, outreach, and digital communications.
Responsibilities
Completes program logistics for SISRM summer workshops and engagement activities for select minor programs. Includes space scheduling, catering, management of audio-visual and technological needs for live recordings, staffing both in-person and virtual events, scheduling and attending off site excursions.
Executes program coordination which includes facilitating SISRM’s annual call for faculty mentors and student RAs; assisting with RA matching; supporting mentorship program initiatives and workshops.
Develops and maintains student communications, including making website updates, creating digital flyers, planning and preparing social media posts and email announcements, and maintaining contact lists.
Performs course management and support for select minor programs and Summer Institute in Social Research Methods.
Coordinates business processes such as processing payments, maintaining budgets, and producing information for annual reports and grant applications.
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Plans and conducts quality assurance reviews and recommends changes as appropriate.
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Interacts with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree, preferably in the social sciences or humanities.
Technical Skills or Knowledge:
Experience using Microsoft Office is essential; experience with Adobe Creative Suite, email distribution software (such as MailChimp), social media platforms (Twitter, Facebook, Instagram),and website administration (such as WordPress).
Preferred Competencies
Work independently, effectively prioritizing tasks and meeting deadlines.
Capacity to handle sensitive and confidential information with tact and discretion.
Demonstrates flexibility, eagerness to collaborate, and confidence to learn new systems.
Excellent interpersonal skills and the ability to communicate effectively with a wide array of populations, including faculty, staff, students, and guests.
Strong proofreading and writing skills are essential; graphic design and video editing experience.
Working Conditions
Able and willing to work occasional evening hours.
Application Documents
Resume/CV (required)
Cover Letter (required)
References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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