Job Details:

Job Summary:

The Program Coordinator is an advanced level administrative coordinator who will be responsible for supporting the department/division, coordinating day-to-day operations and providing assistance and management of special projects in the department/division. This position may also assist with accreditation projects as needed.

Responsibilities:

Support team of physicians and administrative leadership and department/division as needed. Manage heavy calendar; scheduling all meeting and appointments (both electronic and paper calendars). Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international). Maintain and renew all of divisions/departments memberships to societies and journal subscriptions. Maintain and update several databases. Heavy data entry required. Maintain confidential files: including patient information. Prepare purchase orders and requestpayments for invoices related to publications and manuscript printing, and other office and departmental supplies Assist physicians with society memberships); preparation and distribution of posters and power point slides, typing introduction speeches, coordination of monthly dinners- ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees. Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and Power Point presentations for various lectures. Assist with marketing initiatives and department/divisional mailings. Assists with creation of new marketing materials Liaison with Practice offices including inpatient and outpatients suite, at all sites Assists department/division with onboarding faculty and other staff General administrative tasks as requested. Assist with preparation and documentation of program requirements for accreditation programs. Coordination of projects associated with department/divisional section as needed. Perform other duties as assigned. Qualifications/Requirements:

Experience:

Minimum of one year of healthcare program coordination experience, required

Education:

Bachelor’s degree from an accredited institution, required. Equivalent combination of experience and education may be substituted for degree requirement.

Licenses / Certifications:

N/A

Other:

Advanced Office, Excel and PowerPoint is a must for this position. Ability to multi-task and take initiative is a must. Excellent written and oral communications skills, including eye for detail and command of language and grammar. Should exude professionalism and positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred Special Requirements: N/A

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance Dental Vision Retirement Savings Plan Flexible Savings Account Paid Time Off Holidays Tuition Reimbursement

 

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