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MITRE is seeking a Program Coordinator to join our Sector Operations team. This position will be responsible for supporting the Operations function in our People, Learning and Growth Sector and assisting with the execution of operational and administrative responsibilities in addition to assisting with organizing project and sector work, deconflicting sector-level schedules, and supporting the execution of sector-level events, while maintaining the highest level of personal and professional standards and conduct. 

To succeed in this role, you should have excellent time management, adaptability, collaboration, and communication skills, as well as demonstrated recent experience providing administrative and operational support within a large organization. The Program Coordinator will report directly to the Director of Talent Engagement and Program Management and will collaborate across the sector to achieve its’ goals and objectives in support of MITRE’s mission and strategy.

This position is hybrid and will require someone who can be on site two days per week at our Mclean or Bedford campus.

The location for this position is in Mclean, VA or Bedford, MA

Roles & Responsibilities:

Operations Coordination: -70%

Works closely with the Director, Talent Engagement and Program Management, and cross-sector program coordinators to deconflict competing priorities and help ensure success of sector work and initiatives.

Helps identify, solution, and communicate areas of process improvement across sector operations.

Assists in tracking and managing sector-level collateral material for executive leadership meetings and requests.  Includes using Microsoft Office suite to create and edit graphic materials.

Manages the sector event calendar and any necessary logistics in support of sector events such as manager meetings, townhalls, all-sector meetings, etc.

Works with Project Managers across the sector to coordinate ongoing project reviews as needed

Assists Director to help maintain sector work documentation, ensuring that all sector-related materials are organized and accessible.

Learns and understands the sector’s goals and priorities to anticipate the sector’s operational requirements and works effectively and efficiently as a team partner. 

Implements existing operational and administrative standards, policies, and practices for the sector. 

Administrative Support: -30%

Manages the daily schedule of the Director of Talent Engagement and Program Management, often serving as a “gatekeeper” to manage priorities by maintaining their calendar and deconflicting competing requests which requires the ability to shift gears, refocus and reprioritize requirements and demands while effectively helping to communicate key information.

Helps prioritize sector-level requirements and effectively manage complex demands while providing a high level of confidentiality, poise, initiative, and tact. 

Maintains consistent professionalism while working closely, often under time constraints, with confidential information and a diverse group of internal stakeholders, managers, and teams.

Plans, coordinates, and supports a variety of sector meetings including arranging for venues, room configurations, catering, preparing agendas, note-taking, assembling, and printing meeting materials, identifying audio-visual needs, etc.  Follow up on the status of assignments.

Collects, records, sorts and files records and business documents according to company security procedures.

Demonstrates strong self-organization and time management skills, with considerable emphasis on self-initiation, independent decision making, accuracy, adaptability, decisiveness and follow through on a broad range of administrative support tasks.

Basic Qualifications:

Typically requires a minimum of 2 years of related experience with a bachelor’s degree in Human Resources, Business Administration, or related field.

2+ years of experience in creating documentation, user guides, or related presentations.

Strong organizational and multi-tasking skills

Ability to adapt to moving priorities, projects, and technology.

Prior experience in supporting events.

Proven experience in project coordination, calendaring, creating presentations while fostering critical thinking and agility.

Proficient in Microsoft Office Suite skills including Outlook, Word, PowerPoint, and Excel.

Strong organizational and multitasking skills.

Detail-oriented with the ability to work collaboratively.

Requires high level of poise, initiative, tact, professionalism, and diplomacy in working closely, often under time constraints, with highly confidential information, with a diverse group of managers and employees.

Self-starter who can work autonomously and can anticipate needs or challenges in advance and escalate when appropriate.

Excellent communication and interpersonal skills.

This position requires a minimum of 50% hybrid on-site

Preferred Qualifications:

4 years of experience in creating presentations

Prior experience working with/in and HR function.

Ability to synthesize and report project data.

Experience with Workday.

This requisition requires the candidate to have a minimum of the following clearance(s):

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Work Location Type:

Hybrid

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