Job Title Program Coordinator II Agency Texas A&M University at Galveston Department Idc Research Management Proposed Minimum Salary $3,929.84 monthly Job Location Galveston, Texas Job Type Staff Job Description What we want The Program Coordinator II, under general direction, manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data. Essential Duties/Tasks + ADMINISTRATION: Provides administrative and financial assistance to the Senior Associate Vice President for Research and Graduate Studies on special projects benefiting TAMUG researchers, research capabilities, and research activities. Participates in planning and coordinating operational procedural matters to meet department goals, objectives, and strategic plans. Monitors compliance with unit, department, University and government standards, policies, and procedures related to research and graduate studies. Multi-media support for departmental activities. Ensures timely updates to the Research and Graduate Studies website via liaison with other units at TAMUG. + COORDINATION AND OVERSIGHT: Provide day-to-day coordination with the program coordinator to facilitate training activities, planning projects and programs. Provides assessment of training activities, planning projects and programs to determine on-going needs and best practices for delivering information. Maintain working knowledge of university policies, OMB circulars, federal cost standard and sponsor guidelines (NSF, NIH, DOE, NASA, DHS, and others). Answer regulation and policy questions for faculty (and students) related to research activities. Assist researchers in understanding federal regulations, sponsor guidelines and university policy and how those rules affect the proposal and potential project. Provide and facilitate training sessions to faculty (and graduate students) related to research compliance (i.e., – export control, AUPs, IRB, RCR, either locally or coordination with Sponsored Research Services from the Division of Research at TAMU. + PRE-AWARD SUPPORT: Provide support to faculty submitting large proposals with the following resources: team facilitation, management of proposal development processes including the organization of documents, creation of templates, proposal review including review team assessment, the collection of documents such as letters of support and CVs/bio sketches and coordination with Sponsored Research Services to accomplish budget development, compliance review and on-time submission and in compliance of all federal, state and agency guidelines. Provide support to faculty on all other proposals with proposal review, coordination with Sponsored Research Services to accomplish budget development, compliance review and on-time submission and in compliance of all federal, state and agency guidelines. Maintains and develops communication between partners by coordinating and attending meetings and conference calls. Communicates funding opportunities to TAMUG faculty. + COMMUNICATION & MEDIA DEVELOPMENT: Develop visually-engaging written reports to document the success, initiatives, and activities of the TAMUG research enterprise, including: research centers, institutes, facilities and laboratories operating under the leadership of TAMUG Primary Investigators. Develop digital or multimedia creative assets to document the TAMUG research enterprise capabilities, competencies, and potential. Designs brochures, signs, newsletters, materials, and other print media as needed to support the strategic plan of Research and Graduate Studies. + LIAISON and OTHER: Serve as a liaison between TAMUG and other administrative units such as Office of Sponsored Research Services (SRS) in the Division of Research at TAMU College Station, TEES, TAMU Vice President for Research, etc. This includes providing support for preparation and routing of proposals, award documents and budget revisions. Assists faculty with budget preparation that follows cost accounting standards, Texas A&M University System policies, as well as meet the needs of the proposed project. Performs other duties as assigned. What you need to know Salary: $47,158.08 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience: + Bachelor’s degree or equivalent combination of education and experience. + Four years of related experience. Preferred Qualifications: + At least 1 year of experience in a research environment in the public or private sector, can include time spent as an undergraduate or graduate student researcher at an accredited institution of higher education. Knowledge, Skills, and Abilities + Knowledge of word processing and spreadsheet applications. + Effective verbal and written communication skills. + Strong interpersonal, leadership, problem solving and organizational skills. + Maintains attention to detail and utilizes sound judgment. + Ability to multi-task and work cooperatively with others. + Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence. + Ability to work well under deadlines. + Required software competency in Microsoft office (e.g., Word, Excel, PowerPoint, Exchange, Teams) and Adobe Creative Suite (Acrobat, Illustrator, InDesign, or equivalent). + Flexibility and adaptability to learn new workplace software. Other Requirements and Factors + This position is security sensitive. + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums. + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays. + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month. + Automatic enrollment in the Teacher Retirement System of Texas. + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) . + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more. + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.