**Job Description:** **DIVISION:** Advancement **DEPARTMENT:** OPEP **JOB SUMMARY** The Program Manager, OPEP will manage the day-to-day activities of the Office to enable the Associate Director and Director to maximize their frontline fundraising activities. **The Program Manager will participate in OPEP’s key strategic activities through stewardship of the Parents Leadership Council (PLC) and all parent donors, marketing to parent prospects, and database queries, exports, and reports to shape strategy. This position will also provide** meeting and event support and administrative assistance. As a member of University Advancement, Fairfield’s fundraising division, you will be given hands-on experience in a supportive environment with opportunities for personal and professional development. Must be willing to work occasional evenings and weekends throughout the year to assist with donor events, meetings, Reunion, select campus events, etc. **QUALIFICATIONS** Bachelor’s degree plus a minimum of 2 years’ experience or equivalent combination of education and experience. Experience in a fundraising environment preferred, including donor relations, database management, monitoring of budgets and inventory, event planning, and administrative support. **KNOWLEDGE AND SKILLS** Excellent computer skills, with knowledge of all Microsoft Office products, with specific proficiency in Word, Excel, and PowerPoint. Database experience and facility required (Raiser’s Edge NXT and Raiser’s Edge database, Blackbaud, or other CRM). Experience with project management platforms or marketing platforms preferred (e.g. Wrike). Knowledge of Workday is a plus. Position requires excellent written and verbal communication skills, strong interpersonal skills, as well as the ability to present a professional demeanor when interfacing with donors, coworkers, clients and vendors. Position also calls for strong organization skills, creativity, tact, diplomacy and the ability to maintain confidentiality. Strong attention to details, ability to multitask, and adhere to deadlines. Commitment to the mission of Fairfield University. **WORK CONDITIONS** Ability to work occasional evenings and/or weekends as required for meetings and special events. A hybrid work arrangement of one day home-office per week, work permitting, is available; home office set-up, including printer, is required. Occasional travel including some overnights. Valid driver’s license required. Requires lifting heavy objects (up to 30 lbs.). **REPORTS TO:** Director of OPEP **ESSENTIAL FUNCTIONS** + **Stewardship Program:** Run the stewardship program and serve as point of contact for Parent donors and our PLC members. Respond daily to parents@ inquiries including general parent, fundraising and event questions Assist in planning the annual PLC Breakfast, the PLC Experience and other PLC cultivation events including PLC Parent Welcome events – recruit student presenters, create invites, guest lists and name tags. Carry out new PLC onboarding program (a mailing to new members that includes a letter and updating PLC Directory ) and ensure PLC members are properly coded in Raiser's Edge; + **Marketing / Communications:** Prepare quarterly Parent Newsletters and source content from campus partners. Serve as liaison to internal Marketing department to manage the day-to-day of design, printing, and mailing of print and digital materials needed for our Parent Brochures and events in an accurate and timely fashion. Maintain OPEP website updates. + **Data / List Management:** Run queries and exports in Raiser’s Edge to produce reports and lists to help shape the Parent Giving strategy. Run monthly prospect reports by household and individual for OPEP staff, on the 1st and 15th run PL C reports and unmanaged donor reports. Run and analyze reports for results from the Parent and Family Challenge, Stagiving Day and others as needed. Ad hoc reports and queries in Raiser's Edge as needed; + **Collaborative Parent Prospect Work:** + Perform outreach to parents rated 6-7 to include “check in” phone calls and follow up for gift information. Assist in CYE and FYE outreach to parent donors to renew gifts which may include utilizing texting platform. + Review Parent Information Form data to evaluate Parent Ambassador interest and recruit Parent Ambassador volunteers for peer to peer fundraising for Parent Challenge and Stagiving Day and welcome calls. + **Provide Administrative Support to OPEP** , to include: + Draft Correspondence: Prepare and send acknowledgement letters for annual and major gifts. + Assist with gathering information (e.g. University updates) and drafting content for mailings. + Manage inventory of OPEP’s materials for prospect visits / supplies; + Monitor program budget and prepare expense reimbursements using Workday; + Track monthly activities and prepare monthly status and other reports as needed; + Assist management in preparation for prospect cultivation, visits, and engagement; + Schedule meetings, make travel arrangements, make copies; + Assist with Presidential briefings in preparation for meetings and events; + Order parent gifts, request event photographer and create event photo albums + Maintain CHRON with copies of communication + **Learn and continuously enhance knowledge and understanding of Fairfield’s mission, priorities, history, and alumni;** + **Participate in the professional development of the department** . This involves: Promoting efficiency and courtesy throughout the University community; Participating in departmental/staff meetings as necessary; Communicating effectively with supervisor concerning pertinent matters; + **Promote safe and secure working conditions.** This involves: Promoting the proper utilization of equipment, tools, and materials; Notifying supervisor immediately regarding; any unsafe working conditions; + **Performs other related duties as dictated by responsibilities or directed by supervisor.** Duties may be changed and/or be added at any time. Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. **Category:** Advancement - Admin Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. *Disclaimer The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice. _All offers of employment are contingent upon a satisfactory background check._ Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 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